Generate inventory records and conduct regular stock audits. Maintain compliance with company policies. Manage incoming and outgoing of shipments. Coordinate with transporters. Perform any other duties or responsibilities assigned by management.
Supervise plant operations, ensure safety compliance, manage production teams, maintain equipment & production efficiency, and maintain quality & SOP of batches. Coordinate with management for process improvements and uphold operational standards.
Procurement & Vendor Coordination: Generate and issue Purchase Orders (POs) as per requisitions. Maintain and update Vendor Questionnaires and documentation. Follow up on vendor inquiries and coordinate with superiors for timely decisions. DGFT Compliance: Handle Advance Authorization processes and compliance. Manage Bond Closing and EBRCs (Export Benefit Realization Certificates) documentation. Ensure all statutory and regulatory documentation is up-to-date. Import Operations & Documentation: Track imports in coordination with CHA (Customs House Agent). Ensure timely payment of Custom Duty and GST on imports. Maintain import documentation and records accurately. Coordinate with suppliers and logistics for smooth import clearance. Domestic Raw Material Management: Monitor and track availability and movement of domestic raw materials. Ensure proper coordination for timely delivery and utilization. Invoicing & Sales Operations: Handle invoicing and billing processes including E-way bills and COA (Certificate of Analysis). Prepare and enter Sales Orders in the system accurately. Ensure proper documentation for billing and dispatch Inventory & Logistics: Assist in inventory management, stock updates, and reconciliation. Support dispatch planning and execution in coordination with logistics partners. Generate and manage invoices, ensure proper documentation for shipments. Communication & Coordination: Respond to daily email correspondences and coordinate with internal departments. Conduct regular follow-ups on pending inquiries and tasks with management. Visit banks or other institutions when necessary for documentation or transactions. Other Responsibilities: Take up any additional tasks or responsibilities assigned by the management. Support cross-functional teams and contribute to continuous process improvements. Key Skills & Requirements: Bachelor's degree in Business Administration, Commerce, or a related field. 3+ years of experience in import/export operations, logistics, or administration. Familiarity with CHA coordination, GST, custom duty, and related import documentation. Basic understanding of logistics, supply chain, and inventory systems. Proficient in MS Office (Excel, Word, Outlook). Strong communication, follow-up, and organizational skills. Ability to multitask and work under pressure in a deadline-driven environment. Knowledge of Advance Authorization, bonding procedures, and DGFT documentation.
The ideal candidate will ensure that all products meet industry standards and comply with regulatory requirements Develop and maintain procedures to comply with external regulations (ISO, GMP, FDA) Lead audits and inspections for regulatory bodies Required Candidate profile Knowledge about ICH, USFDA, WHO , PMDA Japan, EDQM, guidelines. Technical knowledge on data review for FG, BMR, Stability Data, RM, Method validation Change control, CAPA, Incidents, OOS, OOT.