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Billing & Portal uploading

Billing & Portal uploading

CtrlS

1 - 3 years

2 - 5 Lacs

Kolkata Mumbai New Delhi Hyderabad Pune Chennai Bengaluru

Posted:2 hours ago| Platform:

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Skills Required

Tally TDS Sales Income tax SOA Advance tax Reconciliation Billing Cash flow Collection Executive

Work Mode

Work from Office

Job Type

Full Time

Job Description

JOB Description :

Highly energetic and collaborative for Collections Executive with working experience in large scale projects.

Billing Executive Role

Should ensure that each billign and Collection team have their Master Control customer list by OPF and PO with all control check list and parameters and are kept updated as of date

Sign off that all bills are raised as per master control check list and OPF billable report. Master Control Check list count on OPF, PO, Amount should reconcile with invoice generated report and the count of OPF live and billable as per OPF portal report should match with the count in invoice generated report and masater control check list

All collection over due with 30 days and more are coordinated and collected in time

T oensure that coordination is done with account manager and SD manager to ensure that PO are renewed in time, degrades are triggered in time, deactivation are raised in time to show correct outstanding in system

All OPF released for next stage (to SD ) for implementation of service as per PO , are having all key terms available as per PO/contract/order/agreement

Ensure that collection team is entering receipt of all collections and TDS in the billing portal and the same is reconciling with the entries in Tally

A monthly reconciliation between all OPF in OPF portal and the bills raised as per billing system, only OPF under implementation should not have been billed.

At the end of the month - a report of all bills not raised due to Po not renewed will be sent to sales team and will be confirmed that these are still pending. KRA should be linked to this activity to ensure timely invoicing.

At the end of each month - all bills raised will be reconciled with OPF portal live status and it should be signed off by SD, Billing, collection and Sales account manager.KRA should be linked to this activity to ensure timely invoicing.

At the end of each month, all bills raised should be reconciled with accounting system and ensure that the billing amount, tax, no of bills raised, no of customer billed is reconciling with the accounting data and should be signed off by both accounting team and billing team. KRA should be linked to this activity to ensure timely invoicing and data base updation.

Collections Executive

To maintain the customer master check list for all customer by OPF and PO for the list of customers being overviewed

To sign off on a monthly basis that all invoices to be raised by customer by OPF/PO are raised and collectible. KRA should be linked to this activity to ensure timely invoicing.

To enter the receipt and TDS on a timely basis to ensure that the outstanding is correct and accurate

To have full clarity on all PO terms and ensure that the billing is accurate as per PO terms

Each invoice has to be as per PO and PO reference is there for each invoice and line item wise

To the have the SOA for each customer and follow up with the customer basis the same

To coordinate with Account Manager on all invoice outstanding for more than 30 days

To coordinate with Manager Billing and Collection and Account Manager and SD manager and ensure timely raising of credit note for degrade, deactivation, service consumption etc KRA should be linked to this activity to ensure timely action for accuracy of invoicing and outstanding, also save on GST and tax and delays on collection. KRA should be linked.

To coordiante with Sales heads and account manager for renewing PO on a timely basis and ensure that bills are collected as per renewed PO and its terms. KRA should be linked

If there is any information from customer on service issues, degradation request already made, deactivation request already made and if there is any billing done for the same from system, then they should raise it with SD, billing and Account manager and seek clarification as to why the billing was raised in the system. No billing should be raised for services not provided as per PO, degraded or deactivated. These results in payment of taxes nor required to be done, non-receipt of billing raised but shown as due, resources spent on bills not due, impact on image, branding and credibility of the company for accurate billing, books of accounts being shown inaccurately, cash flow projection of company is not accurate, additional income tax or advance tax on revenue wrongly reflected.

To have customer wise invocie wise report and invocie wise line itemwise report

To have the ageing report and sent to customer for all overdues above 30 days

To have clarity and ensure that the credit terms are as per PO

To ensure that customer is not asking for credit terms in case of invoice revision and old credit terms are maintained as per old invoice only

To ensure that billing is done for all OPF which are being serviced by the company

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