Benefits Analyst

Roles and Responsibilities

Eligibility Files (20%)

• Collaborate with external vendors and internal IT teams to manage eligibility file transfers, ensuring accuracy for active and COBRA populations
• Read and interpret vendor file specifications and coordinate with IT to validate and maintain data integrity for over 40 vendors
• Manage inbound and outbound retiree eligibility files for Medicare exchange and support Benefit Coordinator with retiree data
• Coordinate new vendor account structures and align them with internal systems for integration
• Assist Senior Analyst with 401(k) eligibility validation

Reporting (20%)

• Build and maintain ad hoc reports to meet internal business needs, including census and absence data
• Conduct regular audits of employee data fields to ensure system integrity
• Lead benefit-related year-end reporting including W2, Highly Compensated Employee (HCE), and Health Savings Account (HSA) data

System Configuration & Enrollment Data Management (55%)

• Test, configure, and maintain benefit plans and life events, and serve as project lead during annual open enrollment
• Approve all system changes before migration to production environments
• Lead Oracle quarterly patch testing, conduct system audits, and validate elections, integrations, and life event processing
• Manage Absence/Time Off system projects, implementing changes due to compliance or brand updates in coordination with IT, Total Rewards, Payroll, and HR teams
• Serve as a liaison between Total Rewards and IT to identify and resolve configuration and integration requirements

Process, Procedures & Compliance (5%)

• Develop and maintain documentation for benefits, absence/time off, and retiree benefit procedures
• Ensure all programs are administered in compliance with federal and organizational regulations (ERISA, HIPAA, DOL, ACA, etc.)