Job Category:
Human Resources
Pay Grade Range:
945,000.00 - 2,205,000.00
Disclaimer: The base salary range represents the low and high end of Altus Group s Pay Grade Range for this position in the primary work location. Actual hiring salaries will vary depending on factors including but not limited to work experience, and geographic market data for the role. The Pay Grade Range listed above does not reflect Altus Group s total compensation for employees. Other rewards may include an annual bonus, flexible work arrangements, and region-specific benefits.
Unlock your Altus Experience!
If you re looking to advance your career in data analytics, expertise, and technology for the rapidly growing global CRE market, there s no better place than Altus Group. At Altus, our work is purposeful. Every day, our employees drive impact, innovate, and shape the global commercial real estate (CRE) and PropTech industry.
Our people-centric culture empowers you to deliver in a high trust, high performance culture, surrounded by an inclusive team that s collaborating to modernize our industry. We invest in our people with training and growth opportunities designed to propel you further in your career while providing a flexible and progressive workplace that reflects our values and teams.
Job Summary:
Reporting to the Sr. Director, Global Rewards, the Benefits Administrator will administer a variety of employee benefits programs, from group health & dental, leaves and disability, to retirement, savings and wellness programs. This role is also responsible for data management and reporting related to all plans and associated carriers to ensure compliance with applicable laws in various jurisdictions in the US, Canada and the United Kingdom.
Key Responsibilities:
Benefits Administration, Audits & Reporting
Completes benefit transactions for new hire enrolments, status changes/life events and terminations to maintain accurate and complete employee benefit data and records in Workday and Payroll systems
Perform regular audits and reconciliation of all systems (payroll, invoices, carrier systems) and partner with internal and external stakeholders to ensure data integrity
Ensures consistency in plan administration and regulatory compliance, including Partner with 3rd party benefits administrator for preparation and delivery of annual compliance reporting including but not limited to W2, ACA, SAR, 5500 filings, 1095c, 401k audits and worker s compensation audits
Assist with data file preparation before, during and after open enrollment (employee demographic details to be loaded to the system, employee elections, data to carriers sent via upload files etc.)
Responsible for the administration of special benefit elections related to severance arrangements
Produce ad hoc reporting as needed
Annual Open Enrollment
Supports the annual open enrollment by executing the overall project plan for annual open enrollment (may include follow up with internal team or external providers on action items)
Assist in developing and implementing Open Enrollment Communication plan
Participate in systems requirements, set-up, test and implementation with technology providers and benefit carriers
Ensures end to end setup of new benefit plans and/or benefit plan changes to include ADP configuration, audits, updates to existing reports and analysis of the impact on benefit integrations and payroll.
Gather employee data and perform enrollment and compliance audits
Leave & Disability Management
Administer the day-to-day operations of all leaves of absences (FMLA, Parental, Maternity and Paternity top up, Short- & Long-Term Disability, Workers Comp/WSIB etc.) plans in accordance with leave policies and federal/state laws and regulations. Includes advising employees, liaising with case managers and managing internal & external communications Work closely with Payroll to ensure accurate pay for employees on leave of absence including coordination with the Short-Term Disability (STD) program. Maintain appropriate contact with all employees on leave to coordinate their return to work. Process transactions in Workday in a timely manner to ensure compliance with country timelines
Communication & Administration
Manage 3 internal benefits email mailbox address employee queries via email/phone; escalate as required Receive, action or escalate all mail (physical or email) received from external vendors (i.e. invoices); Track benefit premium Partner with Finance in the processing of benefit invoices Assists in the development and implementation of employee communication and training programs relating to benefits programs and procedures. Acts as primary liaison between Benefits and Payroll Department for benefit-related payroll corrections
Key Qualifications:
Minimum 3 years experience in benefits administration, including knowledge of benefits, retirement & savings and wellness program development and implementation Prior experience with an understanding of Group Benefit programs in Canada, US and United Kingdom Experience with HRIS, payroll, and benefits vendor system and software including ADP Pay@Work, ADP WorkforceNow, and/or Workday considered an asset Working knowledge of local regulations, filing and compliance requirements related to benefits administration and policy Strong skills in Word, Outlook & PowerPoint Intermediate level Microsoft Excel skills (including ability to do VLOOKUPS and Pivot Tables) Must be detail-oriented, very strong attention to detail to isolate audit errors and data discrepancies Ability to manage timeliness with proven experience working under tight deadlines; ability to prioritize work effectively Strong analytical, problem-solving skills Ability to communicate effectively verbally and in writing Maintains a high degree of confidentiality relative to personal data, salary data and associate benefits information maintained in the HRIS system.
What Altus Group offers:
- Rewarding performance: We are pleased to be able to provide employees competitive compensation, incentive and bonus plans, and a total rewards package that prioritizes their mental, physical and overall financial health.
- Growth and development: As a destination for top industry talent, we re investing in you to meet the evolving needs of our clients and deliver on your professional goals. Our Altus Intelligence Academy offers over 150,000 hours of learning materials catering to diverse stages of an employee s career journey.
- Flexible work model: We re modernizing our employee programs to reflect the new world of work. Our Activity-Based Work model provides you with flexibility to align your work location to the work being performed - office for connecting and collaborating, and remote for focused work.
