Back Office Executive (Operations)

Scope of Work – Back Office Executive

1. Vendor & Contractor Coordination

• Help CRM by maintaining updated contact lists of vendors and contractors.
• Help CRM by coordinating with vendors for quotations, availability, and timelines.
• Help CRM by sharing approved drawings and work schedules with vendors.
• Help CRM by following up for material dispatches and site deliveries.

· During CRM unavailability, handle client queries, respond to messages, and answer calls.

· Regularly coordinate with contractors to monitor site progress, identify roadblocks, and collaborate with CRM to resolve issues.

2. Support to CRM Team

• Help CRM in preparing client presentations and documentation.
• Help CRM in coordinating sample approvals between CRM and design teams.
• Help CRM by scheduling meetings with clients and vendors.
• Help CRM in creating project progress reports and updates.

3. Site Coordination Support

• Help CRM by coordinating with site supervisors and relaying client/CRM instructions.
• Help CRM by maintaining checklists and reports shared from the site.
• Help CRM by collecting material/site images and feedback for reference.

4. Procurement & Material Tracking

• Help CRM in assisting procurement process as per design and execution requirements.
• Help CRM by tracking incoming and pending materials at various stages.
• Help CRM in maintaining inventory logs and vendor supply records.

5. Reporting & MIS

• Help CRM by preparing daily/weekly progress reports and status updates for CRM and management.
• Help CRM by generating follow-up lists for client and vendor coordination.

6. Miscellaneous Administrative Support

• Help CRM by handling calls, emails, and basic correspondence.
• Help CRM by organizing vendor meetings, sample displays, or project walkthroughs.
• Help CRM during client site visits with necessary documentation and coordination.

NOTE :- Communication skills and follow- ups should be strong
English is preffered.

Job Type: Full-time

Pay: ₹12,000.00 - ₹18,000.00 per month

Schedule:

• Day shift
• Fixed shift

Work Location: In person