Back Office Coordinator

Job description:

Job Title: Personal Assistant to Director of Marketing

Location: Ahmedabad
Department: Marketing
Reports To: Director of Marketing
Employment Type: Full-Time

Job Summary

We are seeking a highly organized, proactive, and resourceful Personal Assistant to support the Director of Marketing in daily operations, project coordination, and communication management. This role requires a detail-oriented individual who thrives in a fast-paced environment and can handle multiple priorities efficiently while maintaining confidentiality and professionalism.

Key Responsibilities1. Administrative & Executive Support

• Manage the Director’s calendar, appointments, and travel arrangements.
• Prepare meeting agendas, minutes, presentations, and follow-up action items.
• Handle expense reports, vendor invoices, and reimbursements.
• Maintain a well-organized filing system (physical and digital).

2. Communication & Coordination

• Act as the primary point of contact between the Director and internal/external stakeholders.
• Draft, review, and manage emails, memos, and reports.
• Coordinate with internal teams (Sales, Design, Operations, Finance) to ensure smooth information flow.

3. Project Assistance

• Assist in managing marketing campaigns, events, and promotional activities.
• Track project timelines, deliverables, and budgets, ensuring deadlines are met.
• Conduct market or competitor research as required.

4. Reporting & Documentation

• Maintain performance trackers and prepare regular progress reports for the Director.
• Support in data collection, presentation preparation, and performance analysis.

5. Confidential Support

• Handle sensitive business information with discretion and integrity.
• Maintain confidentiality of strategic plans and client information.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Marketing, Communications, or related field.
• 2–4 years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably in a marketing or corporate environment.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to multitask effectively.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Trello, Asana, Monday.com).
• High level of professionalism, discretion, and attention to detail.
• Ability to work independently and adapt to changing priorities.

Preferred Attributes

• Experience in the marketing, advertising, or creative industry.
• Basic knowledge of marketing processes, trends, and terminology.
• Strong problem-solving skills and a proactive mindset.

Job Type: Full-time

Pay: ₹18,000.00 - ₹25,000.00 per month

Language:

• English (Preferred)

Work Location: In person