Associate - Travel & Logistics

About The Role

Travel & Logistics Coordinator

Key Responsibilities

• Trainer Coordination:
• Schedule and coordinate client-side interviews for trainers.
• Maintain up-to-date calendars and availability of trainers.
• Act as the primary point of contact between trainers and clients for logistical arrangements.
• Travel Management:
• Plan and book travel (flights, accommodation, local transport) for trainers based on training schedules.
• Ensure cost-effective and timely travel arrangements in line with company policies.
• Handle last-minute changes and travel emergencies efficiently.
• Logistics & Documentation:
• Coordinate issuance and tracking of Purchase Orders (POs) for training engagements.
• Maintain accurate records of travel expenses, bookings, and reimbursements.
• Liaise with finance and procurement teams to ensure timely processing of invoices and POs.
• Client Coordination:
• Communicate with client representatives to confirm schedules, venue logistics, and special requirements.
• Ensure all logistical needs are met for on-site or virtual training sessions.
• Reporting & Compliance:
• Prepare regular reports on travel and logistics activities.
• Ensure compliance with internal policies and external regulations.
  

Qualifications

• Bachelor's degree in business administration or any other degree.
• 0-2+ years of experience in travel coordination, logistics, or administrative support.
• Experience working in the education or training sector is a plus.
  

Skills & Competencies

• Good organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in MS Office and travel booking platforms.
• Ability to work independently and handle confidential information with discretion.
• Problem-solving mindset and attention to detail