JOB PURPOSE
Fleet Management, Township Management, Canteen Management and Event Management, 5S, ISO, General Administration, Vendor Management, Budget Management
ORGANISATION CHART
FMS AM --> Junior Manager - FMS --> Reports To --> Position Title
Responsibilities
KEY ACCOUNTABILITIES
Key Performance Indicators (KPIs)
Fleet Management:
- Ensure availability of vehicle for employees on daily basis as per SOP and eligibility.
- Optimization of vehicle use as per budget and PO.
- Preparing MIS of vehicle on daily basis.
- Monitoring and control on all hired vehicles viz car and Bus.
- Assure school bus as per schedule of school.
- Arrange vehicle for outside parties and ladies club.
- Ensure 24 Hrs. of vehicle availability for 3 shifts.
- Vehicle Management
Canteen Management:
- Timely availability of food (B âfast, Lunch and dinner) for employees and guests.
- Maintain hygiene at canteen of guest house and plant.
- Facilitate contactor for maintaining good quality purchase for food items
- Proper disposal of waste and in proper time
- Time attendance monitoring of contract workers at canteen
- Verification of invoice of food bills provided by vendor
- Ensure implementation of food menu finalized by food committee
- Guest relation management.
- Feedback from Employees and Visitors.
- Monthly MIS
Township Management: -
- Accommodation for employees as per SOP
- Accommodation to Guests as per business requirement
- MIS of availability and occupancy on monthly basis
- Forward rent amount to HR for deduction as per SOP
- Redressal of grievances
- Pest Management
- AMC Services renewal and management
- Township Management
Event Management
- Organize event as per schedule
- Manage all VIP visit with all due care
- Event Management
EHS Attributes
- Conversant with Hazard Identification and Risk Assessment, Aspect Impact assessment methodology
- Ability to conduct Safety walks and inspections
5S â
- Maintain and sustain 5S initiatives.
- Development of strategies for sustaining the 5S.
- Conversion of food waste into organic manure.
- 5S Initiatives
System standardization and improvement through monitoring and implementation of ISO and other standards
- SA 8000: 2014
- ISO 9001:2008
- AMS 55001:2014
- WEMS 46001: 2019
- ISO 14001:2004
- OHAS 18001
- ISO 50001:2018
- ISO 27001
- Due diligences based on requirement and ensure closure of audit observations.
General Administration:
- Work station allotment
- Allotment of Uniforms
- Managing all office stationery
- Managing all grocery item
- Managing communication with cellular companies
- Managing courier services and processing the invoices
- General Administration
Responsibilities
KEY ACCOUNTABILITIES - Additional Details
Key Performance Indicators (KPIs)
Vendor Management
- Managing various vendor providing the various services
- Managing the AMC services WRT FMS
- Development of vendor
Vendor Management
Budget Management
- Managing FMS budget
- Adhering AOP Budget Vs Actuals
- Managing all PR in SAP system
- Processing of all invoices on time
- Cost optimization
- Budget Management
EXTERNAL INTERACTIONS
- External âVisitors, Senior company officials, VIPâs , Contractorâs ,etc.
INTERNAL INTERACTIONS
- Internal â All GMR company employees, All HODâs , Plant Head, O&M Head, contract Workers , Security etc.
FINANCIAL DIMENSIONS
OTHER DIMENSIONS
EDUCATION QUALIFICATIONS
- BBA / MBA
- Post Graduate in Financial Research.
RELEVANT EXPERIENCE
- 4 To 6 years of experience
- Skill in leading & guiding other employees in following Safety guidelines.
- Knowledge of OHSAS & EMS and QMS( Integrated Management System)
COMPETENCIES
- Building Maintenance Management (Practitioner)
- FMS Standards Acquaintance (Practitioner)
- Event Management (Practitioner)
- Travel and Transportation Management (Practitioner)
- Hospitality Management (Practitioner)
- Financial Planning and Budgeting (Practitioner)
- Technology and Automation (Practitioner)
- Networking
- Personal Effectiveness
- Teamwork & Interpersonal influence
- Stakeholder Focus
- Entrepreneurship
- Capability Building
- Social Awareness
- Planning & Decision Making
- Execution & Results
- Strategic Orientation
- Problem Solving & Analytical Thinking
