Associate Business Admin Support

Where you fit in

What’s the role?

• Independently perform administrative support activities.
• SERP Timewriting and SAP TMS/ Expenses 1st line support general/ basic issues/ “how-to” questions, monitor/report compliance for staff.
• Usage and administration of departmental credit cards for defined low value/ low risk procurement
• Staff on boarding/ off boarding & maintenance of on-/off boarding pack
• Keep functional email distribution lists up to date
• Create and update organograms.
• Assistance with booking trips and visas as needed.
• Management of on- and off-site workshops/conferences, meetings, events including researching venues, negotiating with third parties, costing activities, full administrative responsibility before, during and after the event.
• Coaching technical staff with administrative tasks including use of the available self-help tools (e.g. Concur, HR Online).
• Office Administration: Provide general admin support where applicable, i.e complex/large scanning, printing, reproduction, binding, typing. Liaise with SRE on stationery, office machines, pigeonholes, cabinets & trolleys
• Additional activities for the GM including email & calendar management, expense creation/ verification/ supporting documentation.
• Additional administrative/ hybrid activities which are location or business unit specific including for example HSE administration and Quality System administration.
• Following Shell Code of Conduct. Complying with processes and procedures while safeguarding relations with staff.
  

What we need from you?

Minimum Experience And Qualifications

• Graduate with 5-10 years of relevant administrative experience.
  

Professional Skills

• Proficient in standard office software; including Excel, Word, PowerPoint, Outlook. SAP tool.
• Strong understanding of internal business controls, with experience executing Manual of Authorities and ensuring compliance.
• Ability to deal with senior staff and to handle sensitive information.
  

Soft Skills

• Demonstrated evidence of Enterprise first values and behaviors.
• Team Player
• Strong communication skills in English; proficiency in the local language (Kannada) is an added advantage.
• Able to adapt quickly to changing priorities and manage multiple tasks efficiently.
• Effective organizational skills.
• Committed to continuous improvement and promoting best practices across teams
• Resilience and personal effectiveness
• Quality and customer focus
• Analyzing and Problem-Solving Abilities