Assitant Inventory Manager

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1. Ordering Process

Objective: Ensure timely procurement of parts and materials to maintain operational

continuity.

• Step 1: Requirement Analysis

Identify inventory needs based on stock levels, upcoming projects, and

consumption trends.

Consult with workshop teams to prioritize critical items.

• Step 2: Supplier Selection & Approval

Verify approved suppliers and compare quotations for the best terms.

Ensure suppliers meet quality and delivery standards.

• Step 3: Purchase Order (PO) Creation

Generate a detailed PO specifying item quantities, specifications,

delivery timelines, and costs.

Obtain necessary approvals before dispatching the order to the

supplier.

2. Receiving Process

Objective: Ensure accurate and compliant receipt of ordered inventory.

• Step 1: Delivery Verification

Inspect incoming shipments against the purchase order and delivery

note.

Check for damages, defects, or discrepancies (e.g., quantity mismatch).

• Step 2: Documentation

Record received items in the inventory management system.

Retain delivery notes, packing slips, and inspection reports for audit

purposes.

• Step 3: Quality Control

Conduct quality checks for critical parts to ensure they meet

specifications.

Report any non-conformance to the supplier and initiate a return

process if needed.3. Storage Process

Objective: Maintain organized and secure storage to protect inventory and ensure

easy access.

• Step 1: Categorization & Labeling

Store items based on type, size, frequency of use, or project allocation.

Use barcode or RFID systems for accurate tracking and retrieval.

• Step 2: Location Assignment

Allocate specific storage zones for different types of inventory (e.g.,

fast-moving, slow-moving, hazardous).

Ensure frequently used items are placed in easily accessible areas.

• Step 3: Safety & Maintenance

Implement safety protocols for handling hazardous or heavy items.

Regularly inspect the storage area to maintain cleanliness and prevent

damage.