Assistant Officer

Job Description

: Job Purpose 1. Preparation of shipping documents i.e. Invoice, Packing List, MTC, Beneficiary s certificates, Production Certificate, Insurance, Bill of Exchanges, Shipments advise etc. 2. Payment, L/C etc. Following up with Customers as well as with Bank. 3. Draft L/C checking and rectifications asper SOP. 4. Draft B/L checking and comments. 5. Various communication with our bankers. 6. LC entry into oracle system. 7. Doing monthly sales closing. 8. Various communication with Customers for arrangement of LC & LC amendments. 9. Draft Shipping docs checking and comments. 10. Inward remittance regularisation with bank. 11. Doing Telex release process i.e. Letter preparation, BL endorsement, following up for telex release message from shipping line/ CHA, Sending to Customer for arranging delivery order of material etc. 12. Original docs courier thru DHL to customers. 13. Other office work as and when assigned. Key Result Areas/Accountabilities: Key Result Areas/Accountabilities Supporting Actions PRE SHIPMENT ACTIVITIES DRAFT BL FINALISATION DRAFT SB CHECKING/ COMMENTS, IF REQUIRED SENDING PRE-SHIPMENT DOCS TO CUSTOMERS FOR TAKING ADVANCE PAYMENT. DRAFT LC CHECKING/ COMMENTS IF REQUIRED. POST SHIPMENT ACTIVITIES Original bill of lading: Co-ordinate with CHA / Logistics to ensure to have original BL in hand within 48 hours after SOB date. FTA / COO: Release FTA / COO within timelines provided by EIA/ Chamber of commerce authority. Sales booking: Error free sales booking in system. Commercial invoice / packing list: Prepare error free documents. Share sailing confirmation to customers. Submission of scan documents: Share complete sets of scanned documents against each shipment to customers for releasing payment. Submit original documents to Negotiating Bank and attend the discrepancy if any. Ensure to obtain DHL details from negotiating bank and share with customers. COMPLIANCES Maintain Monthly Drawback Statement and submit the same to the respective plants ie. Renukoot, Aditya, Belur, Hirakud Co-ordination with Banks, CHA, and various Custom House FEMA COMPLIANCES Upload / submit docs to Bank for the lodgments, obtain deal numbers, submit TT adjustments from receipt of payment. Ensure that EDPMS against each shipping bill are closed withing 5 months from LEO date. MIS TO MANAGEMENT MIS to management. Update shipment details in daily MIS with respect of all information. Provide daily report for reviewing daily activities and pendency. Ex-India to be finalize on or before 1st day of every month. Ensure to share audit related enquiry as an when it is asked by auditor. Preparation of duty drawback statement for Belur plant (road and sea) for each month. Preparation of duty drawback statement for Hirakud plant (sea) for each month. Preparation of duty drawback statement for Aditya plant (road) ,Belur plant (road and sea) and Renukoot plant (road and sea from Kolkata) for each month. Preparation of EPCG license statement for Belur plant (road and sea) and Hirakud+Renukoot (road and sea from Kolkata), PAYMENT AND RELEASE OF DOCUMENTS Payment to be received from customer and release documents to customer. Follow up and ensure payment from customer is getting released as per agreed payment terms. Communicate to marketing if any payments are getting delay beyond agreed payment terms with customer. Once payment received at our bank account, release documents through courier/ telex/ surrender immediately. Qualifications: Graduate,Diploma,Diploma in Export,Import Minimum Experience Level: 4-5 Years Report to: Manager