Assistant Manager, Warehouse & Distribution

• Description:
• Plan, procure, evaluate, and control inventories of raw materials and packaging materials in line with production requirements.
• Coordinate with the Purchase department to ensure timely availability of materials.
• Coordinate with Quality Control for timely release of materials as per production schedule.
• Prepare, review, and implement departmental SOPs.
• Train subordinates on departmental SOPs and updates.
• Ensure strict adherence to SOPs and cGMP during warehouse operations.
• Prepare and submit MIS reports as required.
• Verify and maintain the integrity of all cGMP and statutory records.
• Ensure receipt, storage, and dispensing of materials are carried out per defined procedures, with reference to relevant MSDS and safety requirements.
• Oversee proper return or destruction of rejected materials in compliance with procedures and MSDS guidelines.
• Ensure weighing balances are verified and calibrated per SOPs.
• Maintain environmental conditions of designated storage and dispensing areas as per SOP.
• Coordinate with the Engineering department to execute preventive maintenance of departmental equipment.
• Ensure calibration of standard weights, balances, and instruments is done before the due date.
• Enforce safety protocols and ensure all team members follow defined safety measures during operations.
• Monitor receipt, storage, and issuance of engineering and miscellaneous materials as per SOPs.
• Prepare and review equipment qualification protocols and reports in collaboration with the Engineering department.
• Assist in conducting qualification studies and temperature mapping protocols.
• Ensure timely dispatch of finished goods to customers with proper documentation.
• Maintain overall housekeeping and upkeep of warehouse areas.
• Lead and coordinate change controls, deviations, and ensure timely closure.
Represent the department during audits and ensure prompt compliance with audit observations.

Essential Functions:

• Warehouse QMS-related activities
• Dispensing of materials as per production plan
Dispatch of materials as per plan

Additional Responsibilities:

• Raise material/service indents and prepare Capex proposals as needed.
• Manage departmental inventory effectively.
• Attend technical workshops/seminars and explore new techniques and technologies relevant to the warehouse function.

Qualifications :

Education:

• B.Sc. / B. Pharma – Preferred
• B.Com or equivalent – Acceptable

Experience:

10–12 years of relevant experience in warehouse and distribution, preferably in a pharmaceutical or regulated industry.

Skills:

• Documentation & Data Review
• Interpretation & Statistical Analysis
• Strong knowledge of cGMP, SOPs, and warehouse compliance systems
• Good communication and coordination abilities across departments

Qualifications :

Education:

• B.Sc. / B. Pharma – Preferred
• B.Com or equivalent – Acceptable

Experience:

10–12 years of relevant experience in warehouse and distribution, preferably in a pharmaceutical or regulated industry.