Assistant Manager, Warehouse & Distribution

Essential Functions:

Plan, procure, and control inventories of raw materials and packaging materials as per production requirements. Coordinate with the Purchase team to ensure timely availability and follow-ups for procurement. Work closely with the Quality Control department for timely release and availability of materials for production use. Prepare, review, and update departmental SOPs and ensure strict adherence during all warehouse activities. Train team members and contract manpower on SOPs, cGMP practices, and updated procedures. Oversee and ensure proper receipt, storage, and dispensing of materials in accordance with SOPs and MSDS guidelines. Ensure rejected materials are appropriately labeled, quarantined, and disposed of as per defined protocols. Verify and maintain the calibration status of all weighing balances and ensure accuracy as per schedule. Maintain and monitor temperature, humidity, and environmental conditions in storage and dispensing areas. Coordinate with Engineering for preventive maintenance of warehouse equipment and utilities. Ensure calibration of standard weights, balances, and instruments are completed before due dates. Enforce safety protocols within the warehouse and ensure all operations are conducted using appropriate PPE. Oversee receipt, storage, and issuance of engineering spares and miscellaneous items as per SOPs. Review and support qualification protocols and temperature mapping of warehouse areas with Engineering. Support the timely dispatch of finished goods to customers along with complete and accurate documentation. Ensure warehouse housekeeping, hygiene, pest control, and overall facility upkeep is consistently maintained. Prepare and submit periodic MIS reports related to inventory, consumption, and dispatch activities. Lead and close quality events such as change controls, deviations, and CAPAs within defined timelines. Represent the warehouse department during internal, external, and regulatory audits. Ensure readiness of documents, procedures, and compliance with audit expectations.

Additional Responsibilities:

Participate in cross-functional planning meetings related to production, procurement, and dispatch. Support implementation of inventory control systems (e.g., FIFO, FEFO) and stock reconciliation activities. Initiate improvements in material handling processes to reduce time, cost, and errors. Assist in digitization initiatives and ERP/LIMS integration for warehouse operations. Coordinate for training programs and workshops to upgrade warehouse team skillsets. Conduct periodic risk assessments in warehouse operations and implement corrective actions. Monitor warehouse KPIs and drive continuous improvement initiatives. Coordinate with QA/QC for sampling, approval, and status labeling of materials. Support annual budgeting and stock audits by providing accurate consumption and inventory data.