About the role:
The Deputy/Assistant Manager will oversee procurement operations with a particular focus on sourcing and onboarding consultants for various projects and research initiatives. This role is instrumental in streamlining administrative processes and advancing organizational objectives. Success in the position demands strong negotiation capabilities, exceptional organizational skills, sharp attention to detail, and a proactive approach to problem-solving.
In this role, you will be responsible for:
Lead procurement planning and develop sourcing strategies for consultancy services across departments, ensuring alignment with project timelines and objectives
Develop RFQs, RFPs, and evaluation criteria for consultant hiring Oversee bid review processes, contract negotiation, onboarding workflows, and
Ensure compliance with internal procurement policies and donor regulations Monitor procurement and administrative workflows executed by the team to identify
Guarantee that procurement cycles meet specified deadlines and departmental requirements
Establish, implement, and evaluate vendor sourcing protocols and long-term relationship management strategies
Review RFPs/RFQs for high-value procurements; provide tactical support during vendor
Scrutinize sole-source justifications for Head Office and extend support to state offices where applicable
Validate all procurement documentation and approvals as per the Approval Limit Matrix prior to escalation to signatories
Institutionalize process consistency across procurement and administration teams, emphasizing rigorous documentation standards
Design and facilitate training for procurement and administrative staff to ensure alignment with project goals and SOPs
Generate periodic MIS reports capturing contract status, procurement efficiency, and payment schedules as per organizational requirements
Offer technical guidance in procurement and logistics to enhance operational delivery mechanisms
Ensure implementation of best practices for effective and efficient management of general assets
Rationalize overall requirements for general assets by the organization to enhance viability
Provide cost-efficient assets to employees Create and implement plans and guidelines to reduce and manage risks relating to
Institute a culture of procedural discipline among staff to minimize risks relating to assets
Key Responsibilities
Procurement Consultant Engagement Logistics Operations Management Administrative Reporting Asset Management Liaise with: Coordinate effectively with internal departments within EG to ensure alignment of
procurement and administrative processes across operational units
Maintain professional relationships with peer organizations to exchange best practices and facilitate collaborative procurement and administration services
Interface with relevant government departments to secure administrative approvals, ensure compliance, and facilitate smooth functioning of organizational infrastructure
Desired Incumbent Profile:
Demonstrates commitment to the organization s mission, consistently reflecting its core values in day-to-day actions
Exhibits a proactive and solution-driven mindset with a capacity to navigate ambiguity and take personal initiative
Prior work in an NGO or development context strongly preferred Proven ability to lead teams, facilitate planning processes, conduct training, and apply analytical
Strong written and verbal skills; effective in stakeholder engagement, external representation, and group facilitation
Maintains performance and composure in high-stress and dynamic environments Treats all individuals with fairness and respect, regardless of gender or background Upholds ethical standards and consistently acts with accountability, transparency, and moral
Drives excellence through action, initiative, and continuous improvement Works inclusively and respectfully across diverse teams and external networks Approaches every interaction with empathy, compassion, and understanding Open to travel and relocation based on organizational needs
Education Professional Qualifications
Master s degree in Business Management or a related field is strongly preferred Additional certifications in Materials Management or a CIPS qualification will be considered an
Minimum of 5 7 years of hands-on experience in core procurement, vendor management, and contract administration
Proven track record of managing procurement operations across a decentralized PAN India landscape, including regional coordination and compliance with diverse regulatory frameworks
Skills Set:
Soft skills:
Demonstrates the ability to lead diverse teams with clarity, empathy, and accountability Skilled at managing multiple priorities and fostering coordination across departments to achieve
Proactive in acquiring new skills and adapting independently to evolving roles and challenges
Applies structured thinking and creativity to navigate operational complexities and deliver
Adept at managing stakeholder relationships, both internal and external, with professionalism and diplomacy
Strong analytical mindset with the ability to negotiate strategically while preserving value and compliance
Technical skills: Strong negotiation and contract management skills Proficiency in MS Office and procurement software (e.g., SAP, ERP systems) Detail-oriented with solid organizational and multitasking abilities Proactive, ethical, and committed to transparency and value for money Excellent communication and stakeholder management
Travel requirement: Willingness to travel up to 25% of the time at the State/district level in program
