Assistant Facilities Manager

Job Description

Key Responsibilities: Soft Services Management: Supervise housekeeping services to maintain cleanliness and hygiene standards. Oversee cafeteria operations, ensuring quality and timely food services. Manage front office and mailroom functions, ensuring smooth visitor handling and mail distribution. Vendor & Staff Coordination: Liaise with vendors and service providers to ensure service quality and compliance with contracts. Prepare and manage weekly shift rosters for housekeeping, front desk, and mailroom staff. Conduct regular rounds to identify and address any facility-related issues promptly. Administrative Support: Assist in the preparation and management of facility budgets. Handle administrative tasks such as report preparation, data entry, and documentation. Coordinate meetings, conferences, and events, ensuring all logistical requirements are met. Compliance & Safety: Ensure adherence to health, safety, and environmental regulations within the facility. Conduct regular safety drills and maintain records of compliance activities. Client & Employee Interaction: Act as a point of contact for employees and visitors, addressing queries and concerns. Foster a positive work environment through effective communication and problem-solving.