Assistant Director - Events

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Department:

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Position Overview:

Assistant Director – Events

The Assistant Director will oversee event strategy, production logistics, team management, and promotional outreach, ensuring a seamless execution of all DACA activities including exhibitions, film festivals, design expos, workshops, competitions, and industry interactions.

Key Responsibilities:

1. Event Strategy and Planning

• Develop and implement an annual calendar of departmental events aligned with academic goals and university branding.
• Conceptualize creative event themes and formats that showcase the talent and innovation of DACA students and faculty.
• Prepare detailed event proposals, budgets, and execution timelines.

2. Coordination and Execution

• Lead the planning and on-ground management of events including cultural fests, film screenings, art exhibitions, workshops, seminars, and competitions.
• Coordinate logistics such as venue setup, permissions, equipment, stage design, and technical arrangements.
• Supervise event production teams, vendors, and support staff to ensure smooth execution.

3. Collaboration and Communication

• Liaise with university departments, industry partners, guest speakers, and artists for event participation.
• Work closely with faculty coordinators and student committees for organizing departmental initiatives.
• Maintain effective communication across all event stakeholders and ensure timely updates and reports.

4. Branding and Promotion

• Oversee the design and dissemination of promotional materials (digital, print, and social media).
• Collaborate with the DACA media team to document and publicize events through photos, videos, and social media campaigns.
• Strengthen DACA’s visibility by fostering partnerships with industry professionals, art councils, and creative institutions.

5. Budgeting and Resource Management

• Develop and monitor event budgets, ensuring optimal resource utilization.
• Handle vendor negotiations, sponsorships, and post-event financial reconciliation.
• Prepare post-event evaluation reports with analysis and improvement recommendations.

6. Student and Faculty Engagement

• Mentor student event committees and volunteers, encouraging leadership and creativity.
• Support faculty members in organizing curriculum-linked events, guest lectures, and showcases.

Qualifications and Experience:

• Master’s or Bachelor’s degree in Event Management, Mass Communication, Fine Arts, Media Studies, or related field.
• 7–10 years of experience in event planning, preferably in academic, media, or creative arts environments.
• Proven track record of managing large-scale creative or educational events.
• Excellent project management, interpersonal, and organizational skills.
• Proficiency in MS Office, Google Workspace, and familiarity with creative tools (e.g., Canva, Photoshop, Premiere Pro) is a plus.

Key Competencies:

• Leadership and team management
• Strategic planning and execution
• Creative thinking and innovation
• Strong communication and negotiation skills
• Time management and multitasking ability
• Passion for art, design, and creative education

Interested candidates can share CV at 8699692878

Regards

Riya Sharma

Sr. Executive HR