Assistant Administrator/Operations

We have an urgent opening for the position of Operations Executive at VIBGYOR HIGH.

@vgos.org

Key Accountabilities/Activities:

Ensure daily operations & readiness of schools to provide safe atmosphere for students & staff.

Daily Facility rounds with mapping of improvement areas. Proactive suggestions on improvements to make facility look better.

• Day to day check on all areas of the facility. Ensuring timely meetings with internal customers to take feedback on improvements.

• Support for Repairs and Maintenance Activities. Proactively takings rounds and ensure that the facility is well maintained and all repairs and maintenance activities are carried out to ensure smooth operations.

• Ensure proper deployment of manpower + proactively raising compliance / statutory requirements + maintaining of all Compliance Documents for all vendors providing manpower services. (HK, Security, Transport etc.)

• Support to Internal Customers for organizing Events, Ensure Smooth functioning of Canteen, Transport, SPA Activities etc.

• Source new vendors for cost effective and quality services

• Ensure timey clearance of all Vendors Invoices before the stipulated timeline.
• Maintain MIS for all admin related expenses. All invoices need to be submitted before the given timeline.

• All Invoices to be submitted before 5th of every month

• Maintaining FA inventory records and monthly FA audits.

• Maintaining all work pertaining to school examinations and Board examinations

• Co-ordination with Stores for raising the PO for timely execution

• Assist reporting manager in preparing budgets & monitoring the actuals.

• Graduate or Postgraduate in any stream from a recognized University in India or abroad

• 2-4 years of experience in managing administrative function in a small or medium sized organization of repute.
• Experience in education sector or any other service sector shall be preferred.

Primary responsibility

• Ensure efficiency of 98% of School Bus Operations as a Monthly Average.
• Maintain End to End MIS of Bus Operations, Fuel Expenses, Maintenance Expenses, etc.
• Ensure effective route mapping for optimisation of number of Buses required for Operations.
• Ensure 100% compliance of the Vehicles, Drivers and Attendants.
• Cleanliness of Buses (Interior & exterior). Seat's, Windows, Doors, vehicle working conditions, battery, tyres, flooring, top, electrical fitments, emergency doors operations, lock's functioning, Quality check, Bus Crew attendance & performance.
• Fuelling, attendance, maintenance, daily fleet status, buses in & out records to be maintained on daily basis & share with TTPL.
• Data entry in set excel formats & in software portal should be update on daily basis. Centre details i.e.
• Closure of CRM Queries within stipulated turnaround time.
• Provide support to internal customers during Field Trips, Events.
• Handle Parent Queries / Grievances and ensure closure of the same.
• Manage the repair and maintenance of School Buses, Cars etc.
• Effective route planning for better cost optimisation.
• Regular CC TV - Monitoring, Operations are in place and maintain back up of recordings for at least one month.
• Prepare and submit the MIS / Dashboard before 5th of Every month
• Data entry in excel formats & software.
• Generating MIS on Daily, weekly & monthly and sending it to School & TTPL.
• Annual Compliances :- Registrations, Taxation, Permits, Insurances (renewals & Claims), Fitness, PUC, RTO norms for school buses.
• All bills of maintenance, manpower supply, fuel, centre staff attendance should be supported with documentary evidence and history. Maintenance work should be personally monitored.