Administrative Specialist

You will be responsible for providing assistant coverage for 2-4 Managing Directors and supporting their broader teams. This includes general administrative support like calendar management, coordinating travel arrangements, timely invoice submissions, visitor management, as well as various ad hoc projects and assignments as needed. The role demands the highest degree of integrity, professionalism, and discretion with the ability to handle sensitive and confidential information. You will provide administrative assistant coverage to 2-4 Managing Directors and support their broader teams across Bengaluru and Hyderabad. You will be in-office 5 days a week, providing back up coverage to other assistants when necessary. Occasionally, you may be required to provide extended hours coverage, including calendar coverage and periodically checking emails. You will schedule senior-level internal/external meetings, conference calls, and take care of related logistics, coordinating with stakeholders across all levels and multiple time zones. Additionally, you will be responsible for booking international travel for Managing Directors, processing expenses, providing assistant support to senior visitors, acting as the main point of contact for administrative queries for the region, providing team support, coordinating onboarding and provisioning of new hires and consultants, maintaining a strong understanding of firm policies, and handling additional assignments as per business requirements. To qualify for this role, you should have a minimum of 2 years of previous experience as an Administrative Assistant supporting senior management/managing director level, preferably within the financial services industry. Proficiency in Microsoft Office, including Outlook and Excel, excellent written and verbal communication skills, strong attention to detail, organization, efficiency, and motivation are required. You should also possess the ability to build and maintain strong working relationships, prioritize multiple projects, be a self-starter with excellent anticipation skills, problem-solving abilities, follow-up, and judgment. The role demands the highest degree of integrity, professionalism, and discretion to handle sensitive and confidential information effectively.,