Administrative Officer

Job Title: Administrative Officer
Location: Patna, Bihar
Job Type: Full-time

Department: Administration

Reporting To: Administrative Head

Salary: 25,000/- to Upto 35,000/- per Month.

Job Summary:
The Administrative Officer is responsible for ensuring efficient and smooth day-to-day operations of the office.The role involves overseeing administrative procedures, supporting various departments, managing office facilities, handling correspondence, and ensuring compliance with statutory requirements.This position plays a crucial role in maintaining organizational efficiency and adherence to Indian administrative standards and regulations.

Key Responsibilities:

· Documentation & Compliance:
Maintain, update, and preserve all records and documents related to recognition, approval, and affiliation with regulatory bodies like INC, BNRC, AKU/BUHS, Bihar Health Department, and others. Coordinate with authorities for the timely submission of compliance reports, renewals, inspections, and approvals.

· Inspection Preparation:
Ensure proper preparation for inspections by the State Government and regulatory bodies, including timely preparation of reports and required documents as per guidelines.

· Student Admission Cell Management:
Oversee the effective functioning of the Admission Cell, ensuring admissions against allotted seats follow prescribed criteria. Maintain student records and ensure timely verification. Manage admission-related processes like registration, exam forms, admit cards, and certificate distribution.

· Grievance Redressal:
Serve as the first point of contact for addressing academic, clinical training, enrollment issues, and complaints. Coordinate with faculty and higher authorities for impartial and prompt complaint resolution.

· Website & Digital Presence:
Keep the institution’s website updated, ensure a top-three Google ranking, and manage the uploading of photos and videos on YouTube. Display official notices from the government, council, and university on notice boards and ensure compliance with instructions.

· Training and Placement Coordination:
Collaborate with Quality Assurance Cell, HGI for NAAC/INC/DRCC/QCI-related tasks and support implementation of the Quality Education Model alongside Training and Placement duties.

· Bihar Student Credit Card Scheme (BSCCS):
Facilitate issuance of Bonafide Letters, complete student enrollment on the portal, and ensure smooth third-party verification. Oversee the issuance of sanction and demand letters.

· Attendance Management:
Maintain verified attendance records of students and staff, share reports as needed, and implement measures to improve and sustain student attendance according to standards.

· Additional Duties:
Execute tasks assigned by the Hon’ble Director and Chairman beyond regular responsibilities.

Qualifications & Experience:

Education: Graduate in any discipline (preferably BBA/B.Com); a Master’s degree or diploma in Business Administration / Public Administration is an added advantage.

Experience: 3–5 years of experience in administrative or office management roles, preferably in Indian corporate or public sector environments.

Familiarity with Indian labour laws, statutory compliances, and office procedures.

Skills Required:

Time Management: Prioritizing tasks, meeting deadlines, and managing multiple projects simultaneously.

Multitasking: Managing multiple responsibilities concurrently with efficiency.

Interpersonal Skills: Building and maintaining positive relationships with colleagues and stakeholders.

Teamwork: Collaborating effectively with others to achieve common goals.

Professionalism: Maintaining a professional demeanour and ethical conduct in all interactions.

Excellent communication (written and verbal) in English and Hindi; knowledge of regional language is a plus.

Strong organizational and problem-solving skills.

Proficient in MS Office Suite (Word, Excel, PowerPoint).

Ability to handle confidential information with integrity.

Good negotiation and vendor management skills.

To Apply:
Send your resume and a short cover letter to hr.himalayagroup1@gmail.com/hr@himalayagroupofinstitutions.com or contact over Whatsapp: 9031624659/9031624657.

Job Types: Full-time, Permanent

Pay: From ₹25,000.00 per month

Schedule:

• Day shift
• Morning shift

Work Location: In person