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The Shri Ram Academy
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Administrative Officer

Administrative Officer

The Shri Ram Academy

7 - 10 years

9 - 12 Lacs

Bharuch

Posted:7 hours ago| Platform:

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Skills Required

Housekeeping Procurement Interpersonal skills Horticulture Event management Office equipment Staff management Vendor Management Leave management

Work Mode

Work from Office

Job Type

Full Time

Job Description

The SRF School, Bharuch, is an upcoming school project under the leadership of the renowned SRF group. We are looking for an Administrative Officer to join our team and support our daily office procedures.

A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records. If you have previous experience as an Office Administrator or similar administrative role, we d like to meet you. Our ideal candidate also has a working knowledge of office equipment and office management tools.

Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.

Roles & Responsibilities:-

Parent communication

Ensure timely notices / circulars are sent to all - staff and parents , after management approves them
To send transport related messages reach in time.

Transport Management

To make sure that school buses / cabs follow time schedule
Transport route management
Managing transport related operations in Shri Connect
To make sure that all parent transport related queries are addressed properly
To ensure safety of the children in school transport
To train the school drivers periodically on traffic rules, children safety
To ensure bus duty rooster for staff / support staff is followed

Canteen Management

Ensure hygiene conditions in the school canteen
Set up required systems and processes to ensure that there are not food related hazards
Coordinate with the canteen vendor on daily basis to ensure delivery of food in time
Set up a canteen committee as a core team member and supervise its functioning
Ensure periodic audits at the canteen vendor cooking area to ensure hygiene and quality

Event Management

Oversee administrative arrangements for all school events
Coordinate with the concerned agencies to ensure that arrangements are done on time
Manage school trips and related arrangements
Stay back in the school during night outs

Procurement

Handle running and capex purchases
Ensure timely collation of requirements to enable timely purchase
Manage purchase related inventory
Ensure proper distribution of purchase inventory based on school needs

Vendor negotiation and Management

Ensure proper rates through vendors by proper negotiations
Ensure timely payments to vendors
Ensure timely deliver from the vendors

Housekeeping

To supervise house-keeping staff and to ensure that all the classrooms, washrooms, the swing area and other areas of the premise are clean
Stock maintenance of house-keeping items
Allocation of house-keeping items to support staff
Procurement of house-keeping items

Contractual Staff Management

Dealing with security guards and cab drivers
Dealing with contractors for maids, drivers and guards
Ensure availability of support staff in the premises by coordinating proactively with the vendor
Ensure statutory compliances, related to contractual staff, through the vendor
Leave management of support staff
Ensure increase / decrease in number of support staff on campus based on school needs

Repairs and Maintenance

To oversee repairs and maintenance at school premise and ensure timely correction of issues-infrastructure related
Plumbing
Diesel and water
Electricity related
Horticulture
Furniture
Ensure upkeep of physical assets like LCDs/Smart boards/Manage AMCs

Location

: Village - Navetha, Near Jio Petrol pump, Bharuch

Age:

25 - 40 Years

Experience:

7 - 10 Years

Qualification:

Graduate,Post Graduate.

Key Skills:

Good Communication and Inter personal Skills
Timely planning and execution of duties
Co-ordination and management skills
Resourceful

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