Administrative Executive (Media Studio)

Personal & Administrative Executive

Studio & Office Operations:

• Oversee the day-to-day administration of the studio, ensuring smooth workflows.
• Source and coordinate with vendors for equipment, services, office supplies, and software.
• Manage procurement and logistics, including researching and purchasing necessary items.
• Handle travel arrangements, including flight bookings, visas, accommodations, and transport.
• Manage studio inventory, tracking and replenishing office and tech supplies.
• Assist with basic IT support, troubleshooting common software/hardware issues.
• Maintain office facilities, ensuring workspaces are organized and fully functional.
• Liaise with external service providers (internet, utilities, maintenance, etc.).
• Act as a liaison between the external agencies and people; internal departments and team members for various tasks.
• Ensure accurate and timely entry of data into company systems.
• Assist the accounts team with basic bookkeeping tasks, such as record-keeping, invoice processing, and expense tracking.
• Handle registrations, form-filling, and compliance-related documentation.

Personal Assistance for the Leadership Team:

• Manage personal calendars, appointments, and schedules.
• Oversee personal travel, event invitations, and family logistics.
• Handle personal purchases, bill payments, and household coordination.
• Discreetly manage confidential personal and professional matters.

Skills & Qualifications:

• 3+ years of prior experience in operations, administration, or executive assistance.
• Strong vendor management experience.
• Excellent logistical coordination skills.
• Basic IT proficiency, with the ability to troubleshoot minor tech issues.
• Highly organized, detail-oriented, and proactive in problem-solving.
• Strong communication skills (written & verbal).
• Ability to work independently and manage multiple priorities efficiently.
• Experience in the media or entertainment industry is a plus
• Bachelor's degree in Business Administration or related field

Start: Asap

Location:

Contract length

Remuneration

Perks:

If this sounds like you, send your resume to chiefofstaff@memesyslab.com.