Administrative Assistant

Zendesk

1 - 4 years

2 - 5 Lacs

bengaluru

Posted:1 day ago| Platform:

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Skills Required

selection process administration operational excellence expense management artificial intelligence agile scheduling customer experience customer service logistics

Work Mode

Work from Office

Job Type

Full Time

Job Description

We are looking for a detail-oriented, proactive Administrative Assistant to provide essential support to our teams
This role involves expert, agile management of calendars, travel arrangements, expense reporting, and day-to-day administrative operations in our Pune office
We seek an ambassador of culture and a reliable collaborator who values service excellence and thrives in a fast-paced, team-oriented setting
If you are organized, communicative, able to navigate ambiguity, and eager to grow your career, this position could be the right opportunity for you

Key Responsibilities:

Orchestrate complex calendaring across multiple executives, site lead, and teams to ensure seamless scheduling and prioritization across multiple time zones.
Coordinate all aspects of domestic and international travel arrangements, including flights, accommodations, transportation, and detailed itineraries.
Process and reconcile expense reports accurately and timely, maintaining compliance with company policies.
Serve as a dependable point of contact for internal teams and external partners, promoting exceptional service and clear communication.
Collaborate closely with other administrative staff to streamline workflows and share best practices across departments while embracing complexity.
Assist with coordinating meetings, events, logistics, and cross-functional projects toward timely execution while enhancing team collaboration and productivity.
Maintain organization and support special projects as needed, contributing to operational excellence.

Qualifications:

Proven experience in an administrative assistant or similar role, preferably supporting multiple stakeholders across a globally dispersed business.
Exceptional organizational skills with a strong ability to manage heavy calendaring and detailed travel logistics.
Strong interpersonal and communication skills, demonstrating a service-oriented mindset.
Reliable collaborator who thrives in teamwork; embraces continuous learning and growth.
Ability to handle multiple competing priorities with professionalism and attention to detail.
Proficiency with expense management systems and office productivity tools (eg, Google Workspace, Zoom, Slack).

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