Administrative Assistant

About Xneeti:

Admin & Operations Executive

Role Overview:

The Admin & Operations Executive will be responsible for ensuring smooth daily operations across office administration, IT coordination, vendor management, bill reconciliation, and basic bookkeeping. This role requires someone organized, proactive, and comfortable working in a fast-moving startup environment.

Key Responsibilities:

1. Administrative Operations

• Manage day-to-day office operations, supplies, and logistics.
• Coordinate travel, meeting schedules, and vendor interactions.
• Maintain administrative records and documentation.

2. IT Coordination

• Liaise with external IT vendors or support teams for hardware/software issues.
• Maintain laptop inventory, email access, and account provisioning for employees.
• Ensure timely renewal of software subscriptions and licenses.

3. Finance & Reconciliation

• Collect and verify bills, invoices, and expense receipts.
• Prepare monthly expense summaries and reconcile vendor payments.
• Support the finance team in bookkeeping, payment tracking, and reimbursement processing.

4. Compliance & Record Keeping

• Maintain organized digital and physical filing systems.
• Assist HR and Finance in documentation for audits, tax filings, or compliance checks.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Commerce, or related field.
• 2–4 years of experience in administration, operations, or bookkeeping.
• Working knowledge of MS Excel, Google Workspace, and accounting tools (e.g., Zoho Books, Tally, QuickBooks preferred).
• Strong attention to detail, problem-solving, and follow-through.
• Ability to multitask and prioritize in a fast-paced environment.

Why Xneeti:

• Fast-growing AI-driven e-commerce tech company.
• Opportunity to work closely with cross-functional teams (Finance, HR, Tech).
• A culture of ownership, trust, and continuous learning.