Administrative Assistant

Administrative Assistant

• Excellent Opportunity for an experienced professional
• Be a part of one of the world’s leading mining organizations.
• Working with a diverse team

About the role

We are looking for an Administrative Assistant in the Group Services based out of Gurgaon to support the delivery of processes (captive and Outsource Service Provider) ensuring a performance driven organization with a commercial intent that focuses on customer satisfaction.

This role is a great opportunity for an experienced individual who would be responsible for the delivery of a timely, efficient, and effective high level office administration, executive support and confidential secretarial support service for various senior leaders throughout the organization. The role holder is primarily responsible for providing administrative and coordination support and will be expected to work in close collaboration with other support team members to ensure the effective functioning of a large project team. The role holder will be required to comfortably communicate with the most senior leaders or executive committee members of the RT organization.

We are an open, connected global team that includes some of the industry’s best and brightest minds. We offer competitive, performance-focused remuneration and a wide range of benefits to reward your contribution. With a global reach, the opportunities to develop and grow your career are broad and exciting.

What the role entails

Reporting line: Supervisor- Executive Assistant

Scope: Your scope will include (but not limited to) below:

• Providing secretarial/administrative support directly to executives, exercising confidentiality, tact and Diplomacy.
• Keep control of tasks with high attention detail, high sense of accountability and ownership
• Using business software applications (e.g., word processing, presentation, and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.; may prepare responses to
• Addressing Routine correspondence and inquiries.
• Receives, screens, and directs incoming calls, visitors, mail and e-mail.
• Ability to manage complex calendars with ease.
• Maintaining files, records, calendars, and diaries; typically arranges business travel, coordinates.
• Meeting arrangements, and tracks expenses.
• May participate in the implementation of administrative standards, policies, and practices for the Organization.
• Managing dashboards, monthly reports and support any functional or special projects.
• Managing end to end service requests for stakeholders (e.g. RTTMS tickets, etc.)
• Flexible to work in rotational shifts and different time zones.

About Yourself

We are looking for passionate candidates having:

• Minimum bachelor’s degree/ Graduate qualification in any discipline
• Minimum 6+ years of relevant experience in handling a similar / same role and complexity preferably in a multinational environment across time zones or from Hospitality, Customer Care, similar background.
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (including MS Excel and PowerPoint)
• Knowledge of standard office administrative practices and procedures
• Experience of working with multiple stakeholders out of which at least one of them was holding a senior role in the organization.
• Experience in international operations and virtual working preferred.
• Excellent verbal and written communication skills.

About us

Every idea, every innovation, every little thing the world calls ‘progress’ begins with a first step, and someone willing to take it: explorers, inventors, entrepreneurs. Pioneers. For nearly 150 years, Rio Tinto has been a company of pioneers – generations of people spanning the globe, all with the grit and vision to produce materials essential to human progress. Our iron ore has shaped skylines from Shanghai to Sydney. Our aluminium – the world’s first to be certified “responsible” – helps planes fly and makes cars lighter. Our copper helps wind turbines power cities, and our boron helps feed the world, and explore the universe. Our diamonds help us celebrate the best parts of life.

Where you will be working

Group Services offers world-class centralized business support services, including transactional HR, Procurement and Finance Services. Group Services prides itself on providing easy-to-use and quality services and solutions to enable our product groups to focus on core operational objectives.

Every Voice Matters

We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation, or anything else that makes us different.

At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, and people with disabilities and people from different cultural backgrounds.

So, if this sounds like you and the opportunity you are looking for, apply now.

If you would like to know more about careers at Rio Tinto, you can like us on Facebook, follow us on Twitter or join us on LinkedIn .

About Rio Tinto

Rio Tinto is a leading global mining and materials company. We operate in 35 countries where we produce iron ore, copper, aluminium, critical minerals, and other materials needed for the global energy transition and for people, communities, and nations to thrive.

We have been mining for 150 years and operate with knowledge built up across generations and continents. Our purpose is finding better ways to provide the materials the world needs – striving for innovation and continuous improvement to produce materials with low emissions and to the right environmental, social and governance standards. But we can’t do it on our own, so we’re focused on creating partnerships to solve problems, create win-win situations and meet opportunities.

Every Voice Matters
At Rio Tinto, we particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, people with disabilities and people from different cultural backgrounds. We are committed to an inclusive environment where people feel comfortable to be themselves. We want our people to feel that all voices are heard, all cultures respected and that a variety of perspectives are not only welcome – they are essential to our success. We treat each other fairly and with dignity regardless of race, gender, nationality, ethnic origin, religion, age, sexual orientation or anything else that makes us different.