Administrative Assistant (Business Coordinator)

Nasen Works is a growing, fully remote startup on a mission to make job searching and hiring across the EMEA region fair, simple, and empowering for everyone involved. We connect ambitious professionals with opportunities at multinational companies—cutting through the noise so job seekers can focus on what really matters: finding a role where they can thrive.

We’re looking for an Administrative Assistant (Business Coordinator) to help keep our operations running smoothly as we scale. This role is ideal for someone who thrives in a startup environment, loves staying organized, and is eager to make a tangible impact on a small but ambitious team.

• Handle daily administrative tasks to keep internal projects on track.
• Maintain accurate records and perform data checks across our CRM and operational systems.
• Coordinate scheduling for meetings with partners, candidates, and internal team members.
• Assist with contract and document preparation, ensuring everything is organized and up to date.
• Support invoicing and expense reconciliation, flagging any discrepancies.
• Help onboard new contractors and collaborators by collecting documentation and updating records.
• Provide general support across teams, ensuring communications and processes run efficiently.

• At least 1 year of administrative, operations, or similar experience (a degree in Business Administration or a related field is a plus).
• Strong attention to detail and excellent organizational skills.
• Comfortable using tools like Google Workspace, Slack, Zoom, and Asana (or similar).
• A proactive, collaborative attitude with clear written and verbal communication skills.
• Ability to follow established procedures and complete tasks accurately and on time.

• Delivering daily operational tasks with accuracy and consistency.
• Keeping projects and scheduling on track, helping the team stay focused on growth.
• Spotting and resolving issues—like invoicing discrepancies—quickly and effectively.
• Contributing to a positive, collaborative team culture while working independently.

Alongside competitive pay, we offer flexible hours across UK/Ireland time zones, generous vacation, a home-office stipend, and opportunities to travel to our Seattle HQ or European team meetups.”

This is an exciting chance to join a purpose-driven startup from the ground up. You’ll work closely with a small, supportive team and gain exposure to all aspects of our growing business. If you’re looking to learn, grow, and shape the future of a company making hiring fairer across the EMEA region, we’d love to hear from you.

• Apply today and help us build the future of fair hiring.