Administration Professional - Facilities

Roles & Responsibility Executive / Sr Executive Facilities

Maintaining Facility team (Housekeeping Team. Technical Team. Security Team. Transport Team)

Maintaining Check List / meeting schedule / Cleaning / Employee requirement,

Checking and certifying vendor bills, coordinating with Accounts Dept for Account Payables,

Maintaining attendance, leave records of the facility team employees, submitting payroll details,

Coordinating with Finance & Sales department on Accounts Receivables and follow up,

Office Maintenance, Housekeeping, Securitys and other responsibilities,

Carrying out regular site audits and inspections to identify any areas that need repairing.

Organizing the security and general administrative services of the building.

Conducting regular facility audits for safety and compliance.

Providing feedback, training, and guidance to junior staff & Supervisors.

Coordinating and facilitating work flow.

Handling day to day Facility & Manpower Management.

Providing feedback & training about Work & Cleaning chemical (Taski Chemicals dish wash Chemical).

Daily audit of cleaning activities in the campus and follow up for closure for open points.

Monthly review of HK machinery usage.

Handling day to day Facility & Manpower Management.

Monitored day to day operations, security, events, installation and sale activity.

Periodical audit of BMS system.

Direct activities related to day-to-day scheduling (Employee roster), routing, deploying and tracking Transport Vehicles.

Ensuring safety first for women & physically challenged staffs until they reach safely to residences.

Back ground verification of drivers by third party agencies.

Making random checkup about vehicle fitted with safety equipments & Medical Kit and statutory documents.

Plan, organize and manage the work of subordinate staff to ensure that the transport is accomplished in a manner consistent with organizational requirements.

Prepare management recommendations, such as proposed fee and tariff increases or schedule changes.

Conduct employee training sessions on subjects such as Safety, Discipline & employee orientation, quality improvement in Transportation.

Participate in union contract negotiations and settlements of grievances.

Serve as contact persons for client & vendors related to transport facility.

Catering to the organizations need for all kind of vehicle bookings as and when required. Liaison with various departments for providing logistical support for seminars, meetings and corporate events.

Maintaining and monitoring travel MIS, publishing reports on monthly basis to senior management and department heads.