Administration Manager

Job Summary:

The Administrative Manager at CARE is responsible for overseeing and streamlining all campus administrative operations to ensure seamless functioning across departments. The role requires strategic planning, operational execution, resource coordination, and cross-functional supervision to maintain institutional standards and efficiency.

Key Responsibilities:

Core Administrative Oversight

• Lead and manage overall

  administrative activities

  on campus.
• Supervise

  admissions support operations

  in coordination with academic and marketing teams.
• Prepare and manage budgets, contracts, and vendor coordination.
  

Facilities & Property Management

• Oversee

  facility management

  , ensuring cleanliness, infrastructure maintenance, and compliance.
• Ensure upkeep and proper usage of institutional

  property and assets

  .
• Supervise

  maintenance operations

  , tracking repair schedules and preventive upkeep.

Transport & Travel Management

• Coordinate the planning, routing, and scheduling of

  transportation services

  for students and staff.
• Manage contracts with transport vendors and ensure vehicle compliance with statutory norms.
  
• Organize

  official travel arrangements

  for faculty, staff, and guests.

Residential & Guest Services

• Supervise the functioning of

  hostels

  , ensuring safety, hygiene, and discipline.
• Manage

  guest house operations

  , including hospitality and housekeeping standards.

Canteen & Housekeeping Operations

• Monitor the functioning of

  canteens/mess

  , ensuring food safety and quality.
• Lead the

  housekeeping team

  to maintain cleanliness in academic blocks, hostels, and admin areas.

Event & Facility Coordination

• Organize logistics for

  institutional events

  , seminars, conferences, and guest visits.
• Oversee

  space allocation

  and usage for classrooms, labs, auditoriums, and open areas.

Administration Systems & Policies

• Develop and implement

  administration SOPs

  for efficiency and accountability.
• Maintain documentation, reports, and compliance related to admin functions.
  
• Support

  administration management software

  integration and usage across departments.

Required Skills & Competencies:

• Strong leadership and multitasking abilities
  
• Excellent communication, coordination, and crisis management skills
  
• Vendor and contract negotiation expertise
  
• Working knowledge of ERP/CRM systems for administrative tracking
  
• Familiarity with safety, hygiene, and statutory compliance norms
  

Preferred Qualifications:

• Bachelor's or Masters Degree in Administration, Management, or a related field
  
• 10+ years of experience in a similar role (preferably in educational institutions)
  
• Proficiency in MS Office and administrative software tools