Administration Executive

Job Summary:

Administrative Executive

Key Responsibilities:

Travel & Transport Management (Primary Responsibility):

• Plan and coordinate

  domestic and international travel

  (flights, trains, hotels, visas, and ground transport).
• Manage

  end-to-end travel bookings

  for employees, guests, and management.
• Maintain a database of travel vendors and ensure cost-effectiveness.
  
• Monitor and manage company vehicle usage, fuel logs, and route planning.
  
• Handle

  driver management

  : rostering, discipline, attendance, and performance.
• Maintain vehicle documents, insurance, and compliance records.
  

General Administration:

• Oversee

  housekeeping staff and services

  to ensure cleanliness and hygiene standards.
• Monitor and manage

  office security

  , including coordination with security personnel and vendors.
• Ensure regular maintenance of office equipment and infrastructure.
  
• Maintain stock and inventory of office supplies, pantry items, and consumables.
  
• Coordinate with facility management vendors and ensure timely service delivery.
  

Vendor & Cost Management:

• Handle procurement of office supplies, travel vendors, housekeeping materials, etc.
  
• Evaluate vendors regularly for quality and cost efficiency.
  
• Ensure timely processing of administrative bills and invoices.
  

Other Duties:

• Support in event planning, internal meetings, and staff functions.
  
• Maintain accurate administrative records, reports, and documentation.
  
• Assist HR/Admin team in onboarding logistics and seating arrangements.
  

Requirements:

• Graduate in any discipline; additional certification in office administration or travel management is a plus.
  
• 15 years of experience in administrative roles, preferably in a corporate setup.
  
• Proven experience in handling

  travel bookings, driver/vehicle coordination

  .
• Working knowledge of MS Office (Excel, Word, Outlook).
  
• Excellent communication, coordination, and negotiation skills.
  
• Ability to handle multiple tasks and work in a fast-paced environment.