Administration Executive

Job Role

To oversee and manage all administrative, facility, transport, and canteen-related activities during the setup and operational phases of the Greenfield project at Dahej, ensuring smooth functioning and compliance with company standards.

1. Transport Management

• Manage staff and contractor transport facilities for site and plant operations.
• Coordinate vehicle scheduling, vendor management, and fuel/maintenance records.
• Ensure compliance with safety norms and vehicle documentation.

2. Canteen Management

• Oversee daily canteen operations, food quality, hygiene, and vendor performance.
• Coordinate meal planning and cost control with the canteen contractor.
• Conduct regular inspections and feedback sessions with employees.

3. Facility & Site Administration

• Supervise housekeeping, security, and utility services during the construction and commissioning phases.
• Maintain office infrastructure, guesthouse, and site facilities.
• Monitor consumables, stationery, and administrative expense control.

4. General Administration

• Support all administrative functions during the Greenfield project phase.
• Liaise with local authorities and vendors for statutory and utility services.
• Maintain proper documentation and record-keeping related to admin operations.
• Support the project team in logistics, accommodation, and event coordination.

5. Greenfield Project Support

• Coordinate with project and HR teams for site setup requirements.
• Assist in onboarding of new staff and their basic facility arrangements.
• Ensure smooth transition from project phase to operational phase.

Technical Skills & Competencies:

• Transport & Fleet Management
• Canteen Operations & Vendor Control
• Facility Management (Housekeeping, Security, Utilities)
• Greenfield Project Administration
• Budgeting & Cost Monitoring
• Statutory Liaison and Documentation
• ERP / MS Office Proficiency
• Vendor Negotiation and Contract Management

Behavioral Competencies:

• Strong Communication & Coordination Skills
• Time Management & Task Prioritization
• Problem-Solving & Decision-Making Ability
• Proactive and Hands-on Working Approach
• Team Collaboration & Leadership Support
• Integrity and Reliability
• Adaptability to Project Environment
• Attention to Detail and Accountability

Educational Qualification:

• Graduate in any discipline Industry

Experience:

• 4-8 Years (Experience in Greenfield Projects Preferred)