Administration Assistant

Job Details

Role:

Direct Reporting:

Functional Reporting:

Function

Job Purpose and Scope

This role is to support the plant management on admin work and facility management.

Accountability Result Indicator

• Vendor Performance & Management
• 100% Statutory and labour compliances
• Admin Budget Management
• Zero Non Conformity in Audits
• Stakeholder Feedback on services

Key Accountabilities

• Adherence & periodic review of all Admin SOPs
• Designing and drafting of Admin policies.
• Identification of appropriate service provider as per requirement of the internal stakeholders
• Vendor Performance
• Preparation and Control of Admin Budget
• Publishing of dashboard / Monthly MIS review with HRBP & Head HR
• Review and approval of compliances on Compliance Management System (Legatrix)
• Liaison with various statutory bodies, gram panchayat, legal team etc from time to time
• Administration and Management of services like drinking water, etc
• Vendor Rate negotiations and finalization of commercials
• Upkeeping and Maintenance of the Plant and D&R facilities.
• Participate in various HR and admin / Vendor / Customer Audits
• Administration of various contracts such as Pest control, housekeeping, Canteen, Painting & repairs, Security, vehicle/ Transportation, etc
• Review of Vendors monthly bills and Invoices and payment within timeline.
• All Vendor compliances Audit.
• Training / Conferences / Event Planning as per requirement
• Payroll inputs review and approval

Qualifications, Experience & Skills

Education:

MBA HR / MSW / MPM / MMS.

Experience:

04-08 Years of experience in the field of HR/admin in any Manufacturing/Engineering/Food processing Industry.

Skills and Capabilities:

Excellent communication skill both verbal & written

Proficiency in operating MS office

Attention to details

Analytical thinking

Problem solving Attitude