Administration and Compliance Head

1. Regulatory Compliance & Coordination

- Ensure timely and accurate compliance with DGFT, BIS, Customs, MPCB, and other regulatory authorities for all import/export operations.

- Handle documentation and approvals for IEC, BIS registration, hallmark licenses, PCB consents, and any operational licenses required.

- Prepare and maintain regulatory filings, import/export documentation, and coordinate inspections or audits.

- Track and respond to government circulars, policy changes, and compliance notices.

- Coordinate NABL compliance requirements internally with designated technical heads.

2. Administrative Management

- Supervise day-to-day administration of the refinery office, security arrangements, staff coordination, and vendor management.

- Maintain physical and digital records of all statutory documents, licenses, approvals, and contracts.

- Ensure operational readiness of the refinery premises – including hygiene, staff logistics, office supplies, and utilities.

- Develop and implement standard operating procedures for document flow, approvals, and internal administration.

3. Import Transaction Oversight & Due Diligence

- Monitor and execute compliance-related aspects of bullion and dore gold imports including customs clearance, BOEs, and allied documentation.

- Ensure accurate vendor/customer onboarding as per internal policy and regulatory KYC/KYB standards.

- Maintain end-to-end visibility on all high-value shipments from origin to vaulting.

- Work with customs brokers, transporters, vault operators, and internal accounts to ensure timely and compliant execution of all imports.

4. Internal Controls & Reporting

- Maintain checklists, trackers, and dashboards for all regulatory compliance functions.

- Assist in internal audits, vendor audits, and compliance reviews.

- Generate monthly compliance status reports for senior leadership.

- Identify operational risks and proactively suggest mitigation steps to management.

Key Skills & Competencies

- Thorough understanding of compliance procedures for DGFT, BIS, MPCB, and Indian Customs.

- Experience in import/export documentation, licensing, and transaction monitoring in precious metals preferred.

- Strong written and verbal communication in English and Hindi.

- Excellent coordination, reporting, and follow-up capabilities.

- Proficiency in using government portals (ICEGATE, DGFT, BIS, MPCB) and ERP systems.

Requirement Skills

- Bachelor's or Master's degree in Commerce, Law, Business Administration, or related field.

- Minimum 5 years of hands-on experience in a compliance or admin-heavy role within bullion, jewelry, or related sectors.

- Candidates with refinery, precious metals, or export house background preferred.