🗂 Admin & Operations Coordinator (U.S. Cannabis Market | Bangalore Team)

Company Description

Passion Farms is a nationally recognized cannabis brand and multi-state licensed operator headquartered in Houston, Texas. We operate across cultivation, distribution, wholesale, and national THCA supply in legally compliant U.S. markets.

Our Bangalore-based operations team supports Passion Farms’ U.S. business across finance, sales, marketing, and execution. We are building a disciplined, proactive, and high-ownership operations culture that scales with the company.

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⭐ About This Role

We are hiring an Admin & Operations Coordinator to serve as the operational backbone of our U.S. business. This role is responsible for software setup, access management, task systems, internal coordination, and operational follow-through across teams and time zones.

This is not a passive admin role.

This role requires initiative, clarity, ownership, and strong communication.

No cannabis is handled in India.

All work supports administrative and operational functions for U.S. legal markets.

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Core Responsibilities

Operations & Admin

• Manage calendars, schedules, meetings, and coordination across teams

• Track tasks, deadlines, and follow-ups across departments

• Maintain internal trackers, documentation, and shared files

• Prepare summaries, updates, and basic operational reports

• Ensure operational hygiene: tasks closed, updates logged, owners assigned

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Software, Tools & Systems

• Set up and manage software access for team members (email, tools, platforms)

• Handle account creation, permissioning, and access management

• Own and manage ClickUp (tasks, workflows, dashboards, reporting)

• Own and manage Notion (documentation, SOPs, internal knowledge base)

• Ensure systems are organized, up to date, and used correctly

• Support onboarding/offboarding from a systems perspective

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Cross-Team Coordination

• Act as a coordination bridge between U.S. and India teams

• Ensure communication is clear, timely, and documented

• Follow up proactively on open items without being asked

• Support sales, finance, marketing, and leadership with admin requests

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🧠 Skills We’re Looking For

• Strong written and spoken English

• Excellent organization and time-management skills

• Experience in admin, operations, or coordination roles

• Comfortable working with multiple teams and priorities

• Experience with ClickUp, Notion, or similar tools

• Ability to set up, manage, and maintain software systems

• Strong attention to detail and follow-through

• Comfortable working partial U.S. hours if required

• Reliable internet and personal work setup

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🧭 Beliefs & Mindset (Very Important)

We are looking for someone who believes that:

• Being proactive is better than waiting for instructions

• Asking good questions is a strength, not a weakness

• Clear communication prevents most problems

• Time should be managed intentionally, not reactively

• Systems and structure create freedom

• Adaptability matters more than rigid experience

• Open-mindedness leads to better solutions

• Ownership means seeing something through end-to-end

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🌱 Culture Fit

You will thrive here if you:

• Take responsibility without being reminded

• Are comfortable in fast-moving, sometimes ambiguous environments

• Enjoy creating order, structure, and clarity

• Can handle feedback calmly and professionally

• Care about doing things the right way, not just the fast way

• Want to grow with the company, not just do tasks

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⭐ Nice to Have

• Experience supporting U.S. or international teams

• Experience in startups or scaling companies

• Exposure to finance, sales, or operations support

• Experience building or maintaining SOPs

• Familiarity with onboarding/offboarding workflows

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Legal & Compliance Notice

This role does NOT involve handling or distributing cannabis in India.

All work supports administrative, operational, and systems functions for legally compliant U.S. cannabis businesses.

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⭐ Why Join Passion Farms?

• Work with a fast-growing U.S. cannabis brand

• High visibility and direct collaboration with leadership

• Real ownership and responsibility from day one

• Opportunity to build systems from scratch

• Clear growth path into Operations Lead, Program Coordinator, or Ops Manager

• Be part of a disciplined, high-performance global team

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🔑 This role is ideal for someone who loves systems, structure, ownership, and execution.