Admin Officer (AO)

Position Overview

The Admin Officer (AO) at Kannan Tools & Dies is responsible for coordinating and supporting all administrative, facility, and security-related operations within the organization. The AO ensures smooth day-to-day operations across offices, shop floors, warehouses, and common areas while maintaining discipline, workplace hygiene, and compliance.

Ex-servicemen are preferred for their strong discipline, integrity, crisis-handling ability, and experience in facility/security management.

Key Responsibilities

1. General Administration

• Support daily administration activities across office and shop floor.
• Monitor housekeeping quality, hygiene, and 5S implementation.
• Coordinate transportation, canteen, drinking water, and general facilities.
• Manage stationery, uniforms, ID cards, and office supply inventory.

2. Facility & Infrastructure Coordination

• Coordinate maintenance requests with engineering/maintenance teams.
• Track AMC services for CCTV, fire systems, AC, UPS, DG, and other utilities.
• Ensure cleanliness, lighting, ventilation, and basic facility upkeep.
• Maintain asset registers for admin-related equipment and furniture.

3. Security Coordination

• Assist in managing security guards, duty allocation, and discipline.
• Monitor CCTV operations, access control points, and visitor management.
• Ensure proper documentation of movement registers (inward/outward).
• Support emergency readiness and fire safety compliance.

4. Documentation & Compliance

• Maintain files for admin, facility, and security operations.
• Track AMC agreements, service reports, and audit documents.
• Support ISO, OSHA, customer audits with admin documentation.
• Prepare daily/weekly/monthly admin reports as required.

5. Vendor & Contractor Coordination

• Assist in managing vendors for housekeeping, canteen, transport, and security.
• Verify service quality and escalate issues to Admin Manager.
• Ensure timely renewal of service contracts under admin scope.

6. Employee Support & Communication

• Handle employee requests related to admin facilities.
• Coordinate canteen feedback, transport timing, drinking water supply, etc.
• Provide support during onboarding, events, meetings, and company functions.

7. Event & Logistic Support

• Support company events, audits, client visits, training sessions, and meetings.
• Arrange seating, refreshments, audio/visual setup, and logistics.

Required Qualifications

• Any degree (Administration/Arts/Commerce preferred).
• Ex-Servicemen highly preferred for discipline and security/facility experience.
• 2–7 years of administrative experience (manufacturing/industrial preferred).
• Good knowledge of housekeeping, CCTV, access control & facility coordination.
• Computer skills (MS Office, Email, ERP advantage).

Key Competencies

• Discipline & Integrity
• Facility & Security Awareness
• Documentation & Coordination
• Communication & Interpersonal Skills
• Time Management & Reliability
• Problem Solving & Quick Decision Making
• Vendor Management Support
• Teamwork & Professional Conduct

KPI Framework for Admin Officer

• Housekeeping & 5S compliance score
• Timely closure of admin requests
• AMC & facility maintenance tracking accuracy
• Visitor & security register accuracy
• Vendor service quality rating
• Documentation accuracy & audit readiness
• Employee support satisfaction
• Attendance, punctuality & uniform discipline

Facilities : Accommodation , Food , Cab & Uniform Shoes

Benefits : PF/ESI/Attendance Incentives / Yearly Bonus

Gender : Male

More Info : No of Openings : 1

Contact : Mr. SATHYAPRAKASH HR - (8973481715 - 9043330782)

Job Types: Full-time, Permanent

Pay: ₹20,000.00 - ₹35,000.00 per month

Benefits:

• Food provided
• Provident Fund

Ability to commute/relocate:

• Kovilpalayam, Coimbatore, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• administrative: 3 years (Required)

Work Location: In person