Admin & HR Executive

Key Responsibilities

Administrative Responsibilities

• Greet and welcome guests.
• Answers questions and addresses complaints.
• Answer all incoming calls and redirect them or keep messages.
• Receive letters, packages, etc and distribute them.
• Prepare outgoing mail by drafting correspondence, securing parcels, etc
• Check, sort and forward emails.
• Monitor office supplies and place orders when necessary.
• HR related activities.
• Keep updated records and files.
• Take up other duties as assigned (travel arrangements, schedules, etc).
• Coordinating with the logistics team and the technical team.
• Monitor as an administrator.
• Inward and Outward (Courier tracking), and also the visitor s details.
• Samples packing, labelling, MSDS, NON DG, DTDC bookings, international couriers.
• Stationery Maintenance: Assign to housekeeping members.

HR Responsibilities

• Recruitment Activities (Sourcing, Screening, Shortlisting, Telephonic Interview, F2F).
• Enrolling Offer & Appointment letter.
• Joining Formalities - personal File creation & Documentation.
• Company Induction & Orientation.
• Bio-Metric Elements - Creation & Deletion of users.
• Background verification of New Joiners.
• Attendance Maintenance - Leaves, In & Out.
• Collect data from the new joiners & Procurement of ID Cards.
• Asset Agreements for new employees.
• Payroll Processing.
• Pay slip Creation & Mailing.
• Training.
• Enrollment confirmation letters.
• Performance Management System - Annually.
• Enrolling in an increment letter.
• Promotion Letters.
• Employee Engagement Activities.
• Statutory Compliance - ESI, PF & PT.
• Remittance - Return Filing.
• Medical Insurance.
• Grievance Handling.
• Exit Formalities - NOC & Relieving Letter F&F.
• Environmental Health & Safety.
• Purchasing - Production, Quality & Microbiology related equipment.

Key Skills & Competencies

• Strong communication and interpersonal skills.
• Excellent organisational and time-management abilities.
• Familiarity with HRMS/Biometric systems & payroll software.
• Knowledge of statutory compliance (ESI, PF, PT) and labour laws.
• Experience in office administration and logistics coordination.
• Detail-oriented with a proactive and solution-driven mindset.