Admin Head

About the Role

Admin Head

Key Responsibilities -

General Administration & Operations

• Oversee end-to-end administrative operations including facilities, housekeeping, procurement, vendor and inventory management.
• Develop and implement SOPs to improve efficiency and cost-effectiveness.
• Ensure compliance with legal, statutory, and safety regulations across all facilities.
• Manage contracts, agreements, and liaise with external vendors and authorities as required.

Student Accommodation (Special Focus)

• Oversee student accommodation - ensuring safety, hygiene, and comfort standards are consistently met.
• Build and enforce policies for accommodation, ensuring a safe and inclusive living environment.
• Coordinate with local property managers/landlords for smooth functioning of leased/rented accommodations.
• Proactively address student concerns related to housing, security, and wellbeing.

Student Kits & Resources

• Curate, assemble, and distribute student kits at the beginning of each program or cohort.
• Ensure all learning and living essentials are provided and maintained.

Facilities & Maintenance

• Oversee

  building maintenance

  , ensuring classrooms, offices, and common areas are safe, functional, and well-maintained.
• Coordinate with vendors for regular upkeep, repairs, and improvements.

Inventory & Resource Management

• Track, manage, and maintain institute resources and supplies.
• Implement inventory control systems to ensure optimal usage and minimal wastage

Team & Stakeholder Management

• Lead and mentor the admin team, ensuring clarity of responsibilities and accountability.
• Collaborate closely with program and placement teams to align administrative support with institutional goals.
• Maintain transparent communication with management about challenges, risks, and improvements.

Who You Are?

• 2+ years of experience in administration, preferably in an education.
• Strong background in facility and accommodation management.
• Excellent organizational and problem-solving skills with the ability to handle crises
• Strong communication skills, approachable and empathetic, especially in handling student-related matters.
• Ability to work in a fast-paced, dynamic environment.