Admin

Job Overview:

We are looking for a reliable and detail-oriented Admin & Operations Officer to oversee day-to-day administrative activities, ensure adherence to Standard Operating Procedures (SOPs), coordinate with staff for operational efficiency, and maintain a disciplined and organized work environment. The ideal candidate will proactively manage internal processes to reduce waste, maintain facility standards, and support smooth functioning across departments.

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Key Responsibilities:

Daily Operations & Monitoring

• Maintain daily entries and update staff attendance records.

• Conduct regular cleanliness and facility inspections.

• Ensure materials, tools, and equipment are properly stored and handled.

Process & SOP Compliance

• Check if staff are following internal protocols and SOPs.

• Report deviations, issues, or inefficiencies to management.

• Maintain checklists and logs for compliance-related activities.

Staff Coordination

• Address basic staff grievances or escalate to management as needed.

• Ensure discipline, punctuality, and adherence to work responsibilities.

• Support coordination between departments for smooth workflow.

Procurement & Purchase Order Drafting

• Draft and process purchase orders as per requirements.

• Coordinate with vendors and suppliers for timely deliveries.

• Maintain records of purchases, inventory levels, and material usage.

Cost Control & Resource Optimization

• Identify opportunities for saving costs in daily operations.

• Avoid wastage of material and utilities through checks and awareness.

• Recommend process improvements for efficiency.

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Requirements:

• Proven experience in administrative or operations-related roles (1–3 years preferred).

• Strong organizational and communication skills.

• Ability to manage multiple tasks and take initiative.

• Working knowledge of MS Office (Excel, Word).

• Familiarity with purchase orders and basic stock/inventory tracking is a plus.

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Preferred Qualities:

• Responsible and proactive attitude.

• Keen eye for detail and cleanliness.

• Basic understanding of SOPs and internal compliance.

• Capable of handling sensitive staff issues with maturity.