Gigani Aromas

Job Overview: We are looking for a reliable and detail-oriented Admin & Operations Officer to oversee day-to-day administrative activities, ensure adherence to Standard Operating Procedures (SOPs), coordinate with staff for operational efficiency, and maintain a disciplined and organized work environment. The ideal candidate will proactively manage internal processes to reduce waste, maintain facility standards, and support smooth functioning across departments. ⸻ Key Responsibilities: Daily Operations & Monitoring • Maintain daily entries and update staff attendance records. • Conduct regular cleanliness and facility inspections. • Ensure materials, tools, and equipment are properly stored and handled. Process & SOP Compliance • Check if staff are following internal protocols and SOPs. • Report deviations, issues, or inefficiencies to management. • Maintain checklists and logs for compliance-related activities. Staff Coordination • Address basic staff grievances or escalate to management as needed. • Ensure discipline, punctuality, and adherence to work responsibilities. • Support coordination between departments for smooth workflow. Procurement & Purchase Order Drafting • Draft and process purchase orders as per requirements. • Coordinate with vendors and suppliers for timely deliveries. • Maintain records of purchases, inventory levels, and material usage. Cost Control & Resource Optimization • Identify opportunities for saving costs in daily operations. • Avoid wastage of material and utilities through checks and awareness. • Recommend process improvements for efficiency. ⸻ Requirements: • Proven experience in administrative or operations-related roles (1–3 years preferred). • Strong organizational and communication skills. • Ability to manage multiple tasks and take initiative. • Working knowledge of MS Office (Excel, Word). • Familiarity with purchase orders and basic stock/inventory tracking is a plus. ⸻ Preferred Qualities: • Responsible and proactive attitude. • Keen eye for detail and cleanliness. • Basic understanding of SOPs and internal compliance. • Capable of handling sensitive staff issues with maturity.