Admin Executive

Job Description

The role is responsible for managing and maintaining company facilities, ensuring a safe and productive work environment. Key tasks include overseeing facility upkeep, managing resources, ensuring compliance with regulations, and handling telecom and electrical systems. The job requires strong communication, organizational, and procurement skills. Key Responsibilities: Facility Management: Ensure to maintain high standards of upkeep in all the facilities of the company. Ensure the workplace environment is safe, clean, and conducive to productivity. Expeditiously address and resolve any facility management issues raised/ identified. Ensure proactive maintenance and repairs of office equipment, furniture, air-conditioning, and overall office infrastructure. Employee Resources Management: Procure & maintain stock levels and ensure availability of resources at all times. Ensure proactive issuance & deployment of the required resources for office working such as stationery and office supplies. Licenses and Compliance Management: Knowledge of all necessary licenses required for operating the facility. Ensure that all required permits, safety certifications, and licenses are obtained and are valid at all times. Coordinate with relevant authorities to ensure compliance with local regulations and laws. Electric Asset Management: Oversee the maintenance and proper functioning of all electrical assets in the facility. Ensure that electrical systems are safe and operational, and in case of any issues they are promptly addressed. Telecom Management & Purchase Orders: Manage all telecommunications systems, including phones, internet, and other communication technologies. Ensure smooth operation of telecom services and address any related issues. Raise purchase orders (POs) for telecom services, ensuring budget compliance and timely procurement. Outdoor Work and Miscellaneous Tasks: Perform outdoor tasks and errands as assigned by the management. Coordinate external contractors and vendors for any outdoor maintenance or services required. Ensure that all outdoor areas related to the facility are properly maintained. Qualifications & Experience Required: Bachelor’s degree and 1 - 4 years’ experience in facility management, business administration, or related fields. Proven experience in handling office facilities and resources. Strong knowledge of managing electric assets and telecom systems. Vendor Management. Strong Negotiation Skills. Ability to handle procurement, including raising purchase orders and managing licenses. Excellent communication and stakeholder management skills. Government Licensing. Proficient in MS Office and other relevant tools for facility management. Strong problem-solving and organizational skills. Powered by Webbtree Show more Show less