Admin Executive

Job Profile Overview:

Admin Executive

Education & Experience:

Qualification:

Experience: 4 to 6 years

Accountable & Responsible For:

1.Security Management

• Oversee all security operations to ensure the safety of employees, visitors, and property.
• Coordinate with security vendors and conduct periodic audits.
• Implement and maintain access control systems and surveillance equipment.

2.Housekeeping & Facility Management

• Manage outsourced housekeeping teams to ensure cleanliness and hygiene across office premises.
• Regularly inspect facilities and identify maintenance needs.
• Monitor the quality and timeliness of services provided.

3.Infrastructure Maintenance

• Coordinate preventive and corrective maintenance of office infrastructure, including HVAC, plumbing, electrical, and IT-related infrastructure in coordination with relevant departments.
• Liaise with contractors and vendors for building repairs and renovations.

4.Travel Desk & Hospitality

• Oversee travel arrangements for employees, including flight/train bookings, hotel reservations, and transportation.
• Maintain travel records, approvals, and expense reports.

5.Office Administration

• Manage general office administration including front desk, courier services, pantry, and reception.
• Ensure availability and proper maintenance of office assets and supplies.

6.Stationery, Uniforms, and Welcome Kits

• Oversee procurement and stock management of printing stationery and office supplies.
• Manage uniform distribution and maintenance.
• Prepare and issue employee welcome kits for new joiners.

7.Food & Catering Arrangements

• Organize special meal arrangements during meetings, training, or events.

8.Event Coordination & Sales Exhibitions

• Work closely with the marketing and sales teams to coordinate logistics for exhibitions, trade shows, and events.
• Arrange booth setup, promotional materials, transport, and staff travel.

Skills:

1. Master’s degree in business administration or related field.
2. 4 to 6 years of experience in administration and facility management roles.
3. Vendor management and negotiation experience.
4. Proficiency in MS Office and basic ERP tools.

Preferred Certifications:

Candidate with exposure from manufacturing industry with corporate administration expertise.

Personal Attributes:

• Strong in Coordination, organizational, and communication skills.
• Ability to multitask and handle pressure in a fast-paced environment.