Admin Coordinator - Analyst

Overview

The Admin Coordinator plays a pivotal role in ensuring the smooth and efficient operation of administrative functions within the organization. This position involves coordinating office activities, supporting various departments and maintaining effective communication across teams.

About Omnicom Global Solutions

Omnicom Global Solutions is an integral part of Omnicom Group, a leading global marketing and corporate communications company. Omnicom’s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations, and other specialty communications services to over 5,000 clients in more than 70 countries.Omnicom Global Solutions India plays a key role for our group companies and global agencies by providing stellar products, solutions, and services in the areas of Creative Services, Technology, Marketing Science (Data & Analytics), Advanced Analytics, Market Research, Business Support Services, Media Services, and Project Management.We currently have 4000+ awesome colleagues in Omnicom Global Solutions India who are committed to solving our clients’ pressing business issues. We are growing rapidly and looking for talented professionals like you to be part of this journey.Let us build this, together!

Responsibilities

Client & Onboarding Employees

• Providing flexible and effective administrative and operational support to the team
• Tracking materials production and shipping
• Managing uploading and tracking of documents in review/compliance systems
• Collecting information and forms from multiple stakeholders.
• Arranging meetings that accommodate the complex agendas of multiple participants.
• Booking travel and accommodation for the team members.
• Setting up records of publication projects in a publication database.
• Ensuring project information in publication records is accurate and up to date.
• Generating reports from the publication database for internal and client use.
• Keeping customized reports (slide decks, excel sheets, word documents) up-to-date based on information from the publication database.
  

Qualifications

This may be the right role for you if you have.

Education

Degree or equivalent experience in Admin, or a related field.

Experience

Proven experience in a similar role, with a strong understanding of business operations and administration, preferably in a fast-paced, dynamic environment.

Skills

• 3-5 years of experience in business operations, with a strong focus on managing day-to-day operational tasks.
• Convey information clearly, listen actively, and collaborate effectively to ensure smooth coordination and implementation of programs.
• Highly organized to manage multiple tasks, timelines, and resources effectively.
• Team player.
• Pay close attention to detail to ensure accuracy.
• Meeting deadlines and managing competing priorities.
• Microsoft Office skills.
• Excellent command of written and spoken English.