Accounts Payable Analyst

Accounts Payable Analyst

Newmark

Under general supervision, provides support to various areas in the accounting department.

Essential Job Duties:

• Responsible for auditing invoices that have been submitted by multiple Newmark business lines for payment, including detailed backup information.
• Ensure that all submitted documentation for the invoice payment request is in line with Newmark Accounts Payable guidelines.
• Timely audit the expense claims submitted by the employees and chasing for missing bills/receipts.
• Follow up with internal Newmark business team members with questions on invoices, to obtain clarifications, or acquire additional required supplemental documents to bring the work item compliant with Newmark Accounts Payable guidelines.
• Escalate to management any matters that appear to cause red flags, or erroneously submitted requests for payment.
• Once the audit is complete, mark the work item as approved for payment.
• Research and resolve invoice discrepancies and issues.
• Interact with various Newmark departments regarding accounts payable status inquiries and other research requests as needed.
• Assist with maintaining accurate and orderly accounting files.
• Assist accounting personnel on various projects as needed.
• Perform general administrative functions when needed, including monitoring of group mailbox, saving files and storing them electronically, assist with pulling data for audits, etc.
• Ensure compliance with generally accepted and company established accounting policies and procedures.
• Correspond with vendors and respond to inquiries regarding payment status as well as the details behind what a payment relates to.
• Monitor approval queues to ensure that invoices are not sitting in an approvers queue for a significant amount of time without any input.
• Set invoices up for payment once all the required approvals have been obtained.

Skills, Education and Experience:

• High School diploma or General Education Degree (GED) required
• 2 - 3 years related work experience
• Must be familiar with PC applications such as MS-Excel ad MS-Word
• Experience with computerized accounting systems a plus
• Must be detailed oriented, have strong phone and communication skills, and be able to take initiative and meet deadlines
• Looking for Immediate joiners.