Warehouse Executive

Key Responsibilities:

1. Daily Physical Stock Checking & Reporting

· Conduct physical stock verification daily between 10:00 PM and 11:00 PM.

· Reconcile with previous day's system records (inward, dispatch, spoilage, closing stock).

· Prepare and email the stock report daily to the Operations Executive for cross-verification with system data.

· Immediately report any mismatch, spoilage, or damaged stock.

2. Inbound Stock Management

· Receive products from suppliers or processing units.

· Perform quality, weight, temperature, and batch checks during inwarding.

· Ensure accurate weighing, sorting, and cold storage of all incoming stock.

· Ensure incoming stock is labeled with necessary batch and SKU stickers before storage.

· Update inward entry logs in the inventory system or Excel.

3. Cold Storage & Handling

· Store stock in designated cold storage/freezers with proper segregation (seafood, poultry, cleaned, raw).

· Maintain FIFO (First-In, First-Out) for all stock movement.

· Record and monitor cold storage temperatures three times daily: 6:00 AM, 2:00 PM, and 10:00 PM.

4. Secondary Packing & Dispatch Preparation

· Carry out secondary packing and labeling based on daily beat-wise order plans.

· Ensure labeling with SKU, weight, packing date, and beat codes.

· Prepare beat-wise insulated boxes and documents for dispatch.

· Ensure products are packed with crushed ice and dispatched between 10:00 PM – 12:00 AM.

5. Logistics Coordination

· Coordinate with Operations Executives regarding daily beat schedules and stock volume.

· Oversee loading of crates, verify count, and ensure proper handover to delivery vehicles with delivery note and E-Way bill.

· Share beat-wise dispatch manifests with the Operations Executive.

· Track and log any return stock or delivery issues.

6. Inventory & System Updates

· Maintain and update daily inventory records:

· Inward entries

· Secondary packing

· Dispatch

· Spoilage

· Returns

· Closing balances

· Assist Operations Executives in stock planning and reconciliation.

7. Warehouse Hygiene & Food Safety

· Ensure all warehouse staff follow hygiene SOPs (PPE, sanitized surfaces, clean tools).

· Monitor and enforce daily cleaning and weekly deep cleaning schedules.

· Maintain compliance with FSSAI food safety norms and internal audits.

· Ensure availability and maintenance of hygiene/safety items (first-aid kits, fire extinguishers, etc.).

8. Material & Equipment Management

· Monitor usage of consumables (boxes, bags, gel packs, gloves, cleaning agents).

· Organize and maintain proper stacking/racking of goods and materials.

· Report and coordinate repairs for any damaged tools or equipment (scales, chillers, etc.).

9. Team Supervision & Communication

· Coordinate with Customer Relations Executives if any specific stock- or dispatch-related customer concern arises.

· Conduct daily team meetings with warehouse assistants before the start of operations.

· Prepare minutes of the meetings and update in the platform

· Guide them step-by-step on tasks such as:

- Product handling

- Sorting and labeling

- Cold storage procedure

- Packing and dispatch coordination

· Share daily updates, action points, and issues in the team group (WhatsApp/Clickup).

· Ensure clarity, task accountability, and timely execution across all shifts.

9. Performance Evaluation of Warehouse Staff

· Conduct regular performance evaluations of warehouse staff based on daily tasks, adherence to processes, productivity, and compliance with safety/hygiene standards.

· Provide feedback on individual performance, highlight strengths and areas of improvement.

· Submit performance reports to the Operations Executive for further review and record-keeping.

Job Types: Full-time, Permanent

Pay: Up to ₹18,000.00 per month

Benefits:

• Paid sick time
• Paid time off

Work Location: In person