Warehouse Admin Officer

Job Description

Job Title: Warehouse Admin Officer (AM) Location: Gurugram, Bangalore & Lucknow Department: Warehouse Operations(Admin & SLP) Reports To: Zonal Admin Head Job Summary: We are looking for a proactive and detail-oriented Warehouse Admin Officer to oversee all administrative processes at the warehouse level. The role will be pivotal in managing day-to-day admin operations including housekeeping, security, vendor coordination, and infrastructure readiness. The ideal candidate will have strong organizational skills and a practical approach to cost optimization and vendor management. Key Responsibilities: Administrative Management: Oversee all administrative functions at the warehouse including documentation, office supplies, records management, and regulatory compliance. Housekeeping & Security Oversight: Ensure high standards of cleanliness and safety through effective coordination with housekeeping and security staff/vendors. Infrastructure Management: Set up and manage infrastructure for new warehouses, and upgrade and maintain facilities at existing sites. Vendor Management: Handle end-to-end vendor management including sourcing, negotiation, contracting, and performance monitoring for admin services and infra requirements. Cost Optimization: Monitor and control administrative expenses, propose and implement cost-saving initiatives across admin functions. Coordination & Reporting: Coordinate with internal departments and external stakeholders for smooth operations; prepare periodic reports on admin activities, cost, and efficiency. Asset & Inventory Tracking: Maintain an up-to-date record of administrative assets, tools, and office infrastructure inventory. Compliance & Safety: Ensure all warehouse admin activities adhere to company policies and legal regulations related to health, safety, and environment. Required Skills & Qualifications: Bachelor's degree in Business Administration (preferred or any other Bachelors will also work if there is enough experience) 35 years of experience in warehouse administration or facility management. Strong vendor negotiation and cost control skills. Hands-on experience with infrastructure setup and facility operations. Good understanding of housekeeping and security protocols. Excellent organizational and communication skills. Proficient in MS Office and basic ERP tools.