Virtual Assistant

About That IP Podcast:

That IP Podcast is a fast-growing show focused on the world of intellectual property law. We feature candid conversations with IP attorneys, in-house legal professionals, and thought leaders from law firms and global tech companies. Our mission is to connect, inform, and entertain the IP community through insightful and engaging content.

Role Overview:

We’re looking for a reliable, detail-oriented Virtual Assistant based in India to help us book high-quality guests for our podcast. You’ll play a key role in identifying potential guests, managing outreach, and coordinating interview logistics — ensuring a smooth and professional experience for both host and guest.

Key Responsibilities:

• Research and identify suitable podcast guests from UK-based law firms and global tech companies
• Reach out to potential guests via LinkedIn, email, or other platforms using provided templates (and adapting tone as needed)
• Manage calendar scheduling, ensuring availability across time zones (primarily UK time)
• Coordinate reminders, confirmations, and follow-ups with guests pre- and post-interview
• Keep a well-organized guest pipeline and status tracker (in Notion, Google Sheets, or similar tools)
• Assist with any other podcast-related admin tasks as required

Requirements:

• Excellent written and spoken English
• Prior experience in virtual assistance, podcast support, recruitment, or outreach roles
• Strong organizational skills and attention to detail
• Familiarity with tools like Google Calendar, Zoom, LinkedIn, Gmail, and spreadsheets
• Comfortable working independently with accountability
• Reliable internet connection and availability during UK business hours for part of the day

Nice to Have (but not essential):

• Understanding of the legal or IP industry
• Experience with CRMs, podcast booking platforms, or scheduling tools like Calendly

What We Offer:

• Flexible remote working
• Opportunity to build long-term working relationship as the podcast grows
• Exposure to high-level professionals across law and tech
• A collaborative, respectful working environment