About That IP Podcast: That IP Podcast is a fast-growing show focused on the world of intellectual property law. We feature candid conversations with IP attorneys, in-house legal professionals, and thought leaders from law firms and global tech companies. Our mission is to connect, inform, and entertain the IP community through insightful and engaging content. Role Overview: We’re looking for a reliable, detail-oriented Virtual Assistant based in India to help us book high-quality guests for our podcast. You’ll play a key role in identifying potential guests, managing outreach, and coordinating interview logistics — ensuring a smooth and professional experience for both host and guest. Key Responsibilities: Research and identify suitable podcast guests from UK-based law firms and global tech companies Reach out to potential guests via LinkedIn, email, or other platforms using provided templates (and adapting tone as needed) Manage calendar scheduling, ensuring availability across time zones (primarily UK time) Coordinate reminders, confirmations, and follow-ups with guests pre- and post-interview Keep a well-organized guest pipeline and status tracker (in Notion, Google Sheets, or similar tools) Assist with any other podcast-related admin tasks as required Requirements: Excellent written and spoken English Prior experience in virtual assistance, podcast support, recruitment, or outreach roles Strong organizational skills and attention to detail Familiarity with tools like Google Calendar, Zoom, LinkedIn, Gmail, and spreadsheets Comfortable working independently with accountability Reliable internet connection and availability during UK business hours for part of the day Nice to Have (but not essential): Understanding of the legal or IP industry Experience with CRMs, podcast booking platforms, or scheduling tools like Calendly What We Offer: Flexible remote working Opportunity to build long-term working relationship as the podcast grows Exposure to high-level professionals across law and tech A collaborative, respectful working environment
About Us: We are launching a new podcast focused on the U.S. Intellectual Property (IP) space — covering everything from patents and trademarks to litigation, licensing, innovation, and thought leadership. Our mission is to bring insightful conversations to life by interviewing key figures across law firms, in-house teams, academia, and tech companies involved in IP. The Role: We’re looking for a highly motivated and resourceful Virtual Assistant to help us build our guest lineup. You’ll be responsible for identifying potential guests, reaching out via email or LinkedIn, and booking interviews for the show. The ideal candidate is detail-oriented, professional in communication, and can work independently from India. Responsibilities: Research and identify potential podcast guests across the U.S. IP/legal/tech community. Reach out to prospects via email, LinkedIn, or other appropriate channels. Pitch the podcast and secure guest bookings. Maintain a pipeline of outreach and follow-ups using spreadsheets or CRM tools. Coordinate and schedule recording slots with confirmed guests (using tools like Calendly). Communicate regularly with the podcast host/producer for updates. Ideal Candidate Will Have: Fluent written English and strong communication skills. Experience with outbound emailing or appointment setting (preferred but not required). Familiarity with the U.S. legal or IP space (a plus, but not essential — we’ll train you). Self-motivated and organized with the ability to work remotely and independently. Comfortable using LinkedIn, Gmail, Calendly, and spreadsheets. Why Join Us? Be part of an exciting new podcast project from the ground up. Flexible work hours — manage your own schedule. Fully remote. Great opportunity to build connections in the legal and tech space.