VFX Production Coordinator

Role Summary

VFX Production Coordinator

Key Responsibilities

VFX Production Oversight

• Manage day-to-day coordination of VFX tasks across internal departments and external vendors.
• Track assets and shot progress, flag risks early, and maintain overall production health.
• Own and update detailed tracking sheets, shot lists, and delivery schedules.
• Ensure consistent file naming, versioning, and data delivery protocols are followed.
  

Shoot Coordination (Film & Episodic)

• Act as the production-side point of contact during VFX-heavy shoots.
• Coordinate the collection and secure transfer of all shoot data: camera reports, lidar, HDRIs, reference photography, measurements, etc.
• Support on-set VFX supervisors by ensuring shoot-related requirements are prepped and met.
• Collaborate with DITs, data wranglers, and editorial teams to ensure clean post handoffs.
  

Review & Feedback Loop

• Set up, run, and record VFX review sessions (internal, supervisor, vendor, or client).
• Document clear and actionable notes, follow up on statuses, and track to completion.
• Maintain shot status reports and weekly updates for producers and leadership.
  

Team & Vendor Coordination

• Serve as the bridge between VFX artists, leads, production, and vendor partners.
• Support scheduling, communication, and delivery planning with external facilities.
• Liaise with editorial to track plate deliveries and updates.
• Coordinate with pipeline and data teams to ensure technical requirements are understood and met.
  

Qualifications & Skills

• Minimum 5 years of experience in VFX production coordination for film, TV, or high-end commercial projects.
• Experience working on-set or directly supporting VFX-heavy shoots is essential.
• Strong understanding of VFX workflows, including roto/paint, tracking, comp, CG, FX, and delivery.
• Proficient in production and tracking tools: Shotgrid, GSuite, Excel, Zoom, Aspera, Resilio, or similar.
• Excellent communication and follow-through skills.
• Able to juggle multiple moving parts in a high-paced, deadline-driven environment.
• Detail-oriented, solution-focused, and highly organised.
• Comfortable working across time zones and supporting remote teams.
  

Nice To Have

• Previous experience in live-action production, editorial, or DIT/data wrangling teams.
• Experience working with global VFX vendors and managing overlapping schedules.
• Familiarity with file formats, resolution standards, color workflows, and delivery specs.