VFX Production Coordinator

As a Production Coordinator, your role involves overseeing the internal day-to-day operations of one or more shows. You will be responsible for managing the workflow from ingest to delivery while upkeeping the show's progress. Your main responsibilities include: - Collaborating with Producers, Production managers, Leads, and Supervisors to track and manage the workflow through different departments, ensuring internal and external deadlines are met. - Assisting in bidding documentation, communicating it to producers, and updating it in the internal tracking system. - Anticipating and escalating issues to the Producer and Supervisor to quickly resolve problems during bidding. - Setting up calls with producers and the bidding lead, ensuring producers have essential information on bids in the evening. - Turning awarded bids into an actionable roadmap. - Updating the production database daily with notes and critical information at the start and end of each day. - Scheduling and tracking task progress for assigned artists or sequences under the guidance of the Production Manager. - Assigning tasks to the right artists in consultation with leads and the PM, ensuring work is approved and completed on time and to specification. - Coordinating and monitoring multiple projects effectively. - Communicating any schedule changes to appropriate artists and Supervisors through PA. - Managing multiple dailies sessions each day and following up with the PA. - Facilitating communication between Supervisors, Leads, and artists. - Organizing and setting up media for cinesync/client review sessions. - Initiating calls with clients and the creative team to address challenges during the show's progression. - Supervising client deliveries of all work-in-progress (WIP) and final submissions with show leads. - Ensuring daily reviews are structured as per schedule and managed within the allotted time. - Maintaining accuracy of data in the internal tracking system, updating project scope, task assignments, and completion information. - Coordinating all client deliveries with Production support and maintaining a log of all deliveries. - Facilitating effective communication and providing continual team updates. - Contributing to maintaining a positive, upbeat, and professional production office by being proactive and solution-oriented.,