US Accounts and Payroll Manager

Job Title: Accounting & Payroll Manager (U.S. Staffing Company)

Location: Noida sector-63

Shifts timings: 7PM IST to 4AM IST

About the Role

We are a fast-growing U.S. staffing company hiring W-2 employees across multiple states. We are seeking a detail-oriented and reliable Accounting & Payroll Manager who can independently manage all accounting, payroll, and compliance functions using QuickBooks.

This role is ideal for someone who understands U.S. staffing operations, multi-state payroll, and end-to-end accounting — from invoicing and expense tracking to tax filings and financial reporting.

Key Responsibilities:

Payroll & Compliance

• Process weekly or bi-weekly payroll for W-2 employees in QuickBooks.
• Manage state registrations (SUI/SIT, tax IDs, and unemployment accounts) for new states as the company expands.
• File quarterly and annual payroll tax returns (IRS Form 941, 940, and state equivalents).
• Generate and file W-2s and 1099s at year-end.
• Ensure full compliance with federal and state labor and tax regulations.

Accounting & Bookkeeping:

• Record all income and expenses accurately in QuickBooks.
• Manage accounts receivable/payable, client billing, and payments.
• Prepare and send invoices to clients; track and follow up on collections.
• Perform bank and credit card reconciliations monthly.
• Maintain a clean chart of accounts aligned with staffing operations.
• Track consultant hours (if applicable) and ensure accurate client billing.
• Financial Management & ReportingPrepare monthly financial statements (P&L, Balance Sheet, Cash Flow).
• Provide regular updates on cash position, receivables, and expenses.
• Support management with budgeting and cost analysis.
• Coordinate with external CPA for quarterly and annual tax filings.

Tax & Compliance Support:

• Maintain compliance with state and federal tax laws.
• File and pay sales, franchise, and business taxes (as applicable).
• Assist with year-end closings, audit preparation, and CPA reviews.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3–5 years of accounting and payroll experience — preferably in the staffing or professional services industry.
• Proficiency in QuickBooks Online (mandatory).
• Strong understanding of multi-state payroll and tax filing requirements.
• Experience handling W-2 employees and independent contractors.
• Knowledge of U.S. GAAP and accounting best practices.
• Excellent attention to detail, time management, and communication skills.
• Ability to work independently with minimal supervision.

Preferred Skills

• Experience registering and managing state tax IDs (SUI/SIT).
• Familiarity with 1099 processing, EFTPS, and state tax portals.
• Ability to streamline processes and create simple reports/dashboards in QuickBooks.
• Experience working with remote teams or multiple clients.

Interested candidates kindly share your resume at hr.neha237@gmail.com

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹85,000.00 per month

Benefits:

• Food provided
• Leave encashment
• Paid time off
• Provident Fund

Work Location: In person