Travel Desk Executive

Job Description

CTC to offer: up to 4 LacsInterested candidates may please send CVs to daliachowdhury55@gmail.com Qualification & skills:* Any Graduate. Must have worked in similar profile * Stakeholder Mgmt* Proficiency in Office 365 (Outlook, Word, Excel).* Strong communication, coordination and organizational skills. * Attention to detail and problem-solving mindset* To provide 24x7 support mindset (This is a must have) * 4-6 years of relevant experience Job Description: 1. Travel Booking and coordination:· Understanding travel requirements thoroughly · Collect options and compare prices from multiple airlines and booking platforms. Share options with the traveler and arrange domestic / international travels· Share E-Tickets & Itinerary with the traveler and arrange for boarding passes, as and when requested · Set up alerts for flight status updates and inform travelers proactively.· Arrange train tickets· Collect options and compare prices along with complimentary services to help travelers choose the best deals / hotels and accordingly arrange hotel bookings. · Book car rentals or taxis as per company policy. Manage roaster for Company vehicles · Coordinate with driver, travel agencies, airlines, and hotels.· Provide 24x7 support & services 2. Visa & Documentation Support:· Assist in visa applications, passport renewals, and necessary travel documentation.· Keep track of visa expirations and maintain proper records. 3. Communication & Support:· End to end support to the travelers · Send the Travel Itinerary with all bookings (flights, hotels, transport) · Provide important travel guidelines (e.g., baggage policies, cancellation, refund, etc)· Handle last-minute travel changes, cancellations, or emergency arrangements professionally and calmly.· Assist employees with travel-related queries.· Gather post-trip feedback to improve future travel arrangements. 4. Expense & Budget Management:· Monitor travel expenses and prepare reports for the management.· Negotiate corporate rates with hotels, airlines, and car rental services.· Process reimbursements and vendor invoices related to travel. 5. Record Keeping & Compliance:· Maintain database of frequent travelers along with necessary details, preferred airlines, hotels, and vendors.· Maintain MIS of all travel bookings and expenses incurred· Ensure compliance with company travel policies and safety regulations. 6. Other admin works· Material procurement, Peon management, coordination for gifts, car management, etc. Maintain and track fuel usage