Travel Coordinator

Company Website : https://www.lohono.com

About Lohono Stays :

Lohono Stays is a leading luxury villa rental company that offers an exclusive selection of premium vacation homes in the most sought-after destinations. We cater to discerning travellers seeking the ultimate luxury experience, providing a range of exceptional properties combined with top-notch services.

Job Title: Admin Executive – Travel Coordinator
Department: AdministrationLocation: GoaReporting To: Admin ManagerWeekly Off: Weekly Off: any of the given 2 weekdays’ together

Work Type: Full-time, On-site

Job Summary:
We are seeking a proactive and detail-oriented Admin Executive – Travel Coordinator to manage employee travel planning, vendor coordination, and vehicle deployment across our Goa office, project sites, and guesthouses. This role plays a key part in ensuring smooth arrivals, commute arrangements, and guest house check-ins. The ideal candidate should be well-organized, efficient incommunication, and skilled at multitasking in a dynamic work environment.

Key Responsibilities:

• Update daily travel details from the Goa Booking WhatsApp group and direct employee messages into the Travel Sheet.
• Monitor flight arrival timings and group travelers arriving within a 30-minute window to coordinate shared transport.
• Share employee travel details with one another if they are flying together or clubbed across different flights for combined commute.
• Escalate to the Admin Manager if required. Pickups & Drop so Local Commute Vehicles (Chauffeured/Self-drive)o Two-Wheelers (Scooters/Bikes)condition, or driver behavior.
• Prioritize company driver’s first Engage vendors when company drivers are unavailable Guest house room bookings based on arrival schedule so Ensuring smooth check-ins for arriving employees or guest so Communicating delays to the guesthouse if arrivals are postponed.

Qualifications and Skills:

• Liaise with employees to confirm local travel needs and check for approval from HODs or
• Determine vehicle deployment based on destination: Office, Project Site, or Hotel.
• Maintain a Daily Vehicle Log capturing dates, vehicle usage, assigned drivers, and destination
• Enter billing and travel data daily for the monthly MIS report.
• Verify trip entries and billing accuracy for invoices received from vendors before processing.
• Coordinate with vehicle vendors for availability of:
• Assign trips fairly to vendors based on availability and load balancing.
• Share assigned driver and vehicle details with employees ahead of travel. Communicate vendor vehicle details for local commute requests.
• Address and resolve any issues raised by employees related to travel delays, vehicle
• Handle daily site visit pickups/drops for non-Goa employees:
• Coordinate with the Travel Desk team and Guest House Coordinator regarding:
• 2–4 years of relevant experience in travel coordination or administrative support.
• Proficient in Microsoft Excel and Google Sheets for tracking and reporting.
• Strong verbal and written communication in English and Hindi.
• Experience in vendor management, negotiation, and travel planning.
• Excellent time management, problem-solving, and follow-up skills.
• Familiarity with Goa’s geography, routes, and transport systems is a plus.
• Comfortable working in a fast-paced, coordination-heavy environment.
• Work Conditions:
• On-site role based in Goa with coordination across teams and vendors.
• Daily operational responsibilities with time-sensitive tasks.
• High interaction with employees, vendors, and the guest house team.
• Weekly Off: any of the given 2 weekdays’ together

Job Type: Full-time

Pay: ₹15,000.00 - ₹25,000.00 per month

Benefits:

• Paid sick time
• Provident Fund

Work Location: In person